Document Controller Site

Egis Group; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading construction firm is seeking a Document Controller to manage project-related documents at their Dubai site. You will ensure compliance with local regulations and company standards while overseeing document flow between various stakeholders. Applicants should have a Bachelor's degree and at least 5 years of experience in document control in construction, with proficiency in Aconex and MS Office. The role requires strong organizational skills and the ability to work under pressure.

Qualifications

• Minimum of 5 years of experience as a Document Controller in construction projects.
• At least 3 years in a site-based role.
• Fluency in English (written and spoken).

Responsibilities

• Manage and maintain all project-related documentation.
• Ensure compliance with company standards and local regulations.
• Establish and maintain an efficient document control system.

Skills

Document control systems knowledge

Proficiency in MS Office Suite

Attention to detail

Effective communication skills

Organisational skills

Education

Bachelor's degree in Administration or related field

Tools

Aconex

Adobe Acrobat

Job description

Overview

We are seeking a highly organised and detail-oriented Document Controller to join our team at our construction site in Dubai United Arab Emirates. As a key member of our site operations you will be responsible for managing and maintaining all project-related documentation ensuring compliance with company standards and local regulatory requirements.

Responsibilities

• Establish and maintain an efficient document control system for all site-related materials including drawings, correspondence, submittals and reports
• Manage document flow between on-site teams, consultants, contractors and local regulatory authorities
• Ensure timely distribution and tracking of all incoming and outgoing project documents
• Maintain up-to-date records of all document versions and approvals in both electronic and hard copy formats
• Review and verify document formats and metadata before submission to ensure compliance with client and authority requirements
• Generate document control reports for project reviews and audits
• Support site engineers and managers by retrieving, organising and submitting necessary documentation
• Ensure confidentiality and security of sensitive project data
• Coordinate with IT and project teams to maintain document management systems
• Conduct regular audits to ensure documentation processes are followed effectively
• Collaborate with cross-functional teams to streamline document control processes and improve efficiency
• Adhere to site-specific safety protocols and procedures

Qualifications

• Bachelors degree in Administration or a related field
• Minimum of 5 years of experience as a Document Controller on construction projects in the UAE with at least 3 years in a site-based role
• Strong knowledge of document control systems and best practices particularly in construction site environments
• Proficiency in MS Office Suite (Word Excel Outlook) Adobe Acrobat and document management platforms such as Aconex. Aconex experience is a must
• Familiarity with documentation protocols and submission procedures specific to construction sites
• Excellent organisational and time management skills with the ability to prioritise tasks in a fast-paced environment
• Strong attention to detail with the ability to handle large volumes of documentation accurately
• Effective communication skills both written and verbal to interact with various stakeholders on-site
• Ability to work under pressure and meet tight deadlines in a dynamic construction site setting
• In-depth knowledge of construction industry documentation standards and site-specific requirements
• Fluency in English (written and spoken)
• Knowledge of local regulatory requirements in Dubai and the UAE
• Experience with site-specific document control processes and workflows
• Familiarity with construction site safety protocols and willingness to adhere to all safety guidelines
• Ability to work in a fast-paced on-site environment potentially in challenging weather conditions
• Collaborative mindset with the ability to work effectively in a team environment

Additional Information

The role will involve supporting multiple projects with Site visits across UAE.

Remote Work

No

Employment Type

Full-time