Document Controller & Operations Coordinator

Marcap; Abu Dhabi; On-site; AED 80,000 - 120,000; Full time

Job summary

A leading marine services company in the UAE seeks a candidate with at least 3 years of experience in the Marine industry. Responsibilities include managing operational documents, assisting in daily operations planning, and facilitating interdepartmental communication. Candidates should possess a Bachelor's degree in Maritime Studies and strong analytical, organizational, and communication skills, with proficiency in MS Office. This role plays a crucial part in ensuring compliance and effective project execution.

Qualifications

• Minimum 3 years of relevant experience in the Marine industry in UAE.

Responsibilities

• Maintain and manage all operational documents ensuring accuracy.
• Assist the Director - Operations in daily planning and coordination activities.
• Act as a liaison between the Operations division and other internal departments.
• Support audits and inspections by preparing necessary documentation.
• Prepare presentations, reports and correspondence as required.

Skills

Analytical skills

Problem-solving skills

Attention to detail

Time management

Communication skills

Interpersonal skills

Proficiency in MS Office

Leadership skills

Education

Bachelor's degree in Maritime Studies or equivalent

Job description

Description

Main responsibilities:

• Document Control: Maintain and manage all operational documents ensuring accuracy, version control, and easy retrieval.
• Ensure timely distribution of documents and records to relevant stakeholders.
• Maintain confidentiality and integrity of sensitive operational documents.
• Support audits and inspections by preparing and providing necessary documentation.
• Maintain accurate records of compliance activities, audits, and training sessions.

Operations Coordination

Assist the Director - Operations in daily planning and coordination activities.

• Distribute tasks among the operations team based on project requirements and team workload.
• Follow up on assigned tasks to ensure timely execution and closure.
• Consolidate updates and progress reports from UAE and KSA teams.
• Prepare and maintain project schedules tracking milestones and deliverables.
• Coordinate with service providers for LSA/FFA and others when required.
• Prepare several reports for activities/tasks when required.
• Compile different tracker reports as required.
• Coordinate with port authorities when required.

Interdepartmental Communication

• Act as a liaison between the Operations division and other internal departments (Technical, HR, HSEQ, Admin, Procurement & Inventory, Finance, Saudi Marcap, etc.).
• Support coordination of cross-functional tasks, meetings and approvals.
• Ensure smooth flow of information and timely resolution of pending matters.
• Prepare presentations, reports and correspondence as required by the Director - Operations.
• Provide administrative support in meetings, project tracking tools and follow-ups.
• Handle any other ad-hoc assignments as delegated by the Director - Operations.
• Perform any other relevant tasks that may be directed/assigned by the immediate superior.

Requirements

• Minimum 3 years of relevant experience in the Marine industry in UAE.
• Bachelor's degree in Maritime Studies or equivalent.

Skills

• Excellent analytical & problem-solving skills with the ability to identify & address issues proactively.
• Exceptional attention to detail, organized & have time management skills.
• Effective communication & interpersonal skills. Should be reliable & trustworthy.
• Proficient in using MS Office and other relevant software for documentation and data management.
• Ability to work independently, exercise good judgment and make appropriate decisions.
• Strong leadership and interpersonal skills.

Required Experience

IC