Document Controller - Dubai UAE

Dokainish & Company; Dubai; On-site; AED 80,000 - 120,000; Full time

Job summary

A global consultancy firm in Dubai is seeking an experienced Document Controller to manage project documentation. This full-time role requires proficiency in English, strong organizational skills, and 5 years' relevant experience in the construction sector. Responsibilities include maintaining compliance, document classification, and facilitating communication among project stakeholders. Candidates with proficiency in Arabic and familiarity with local regulations are preferred. The role offers opportunities to work within a diverse and innovative consulting team.

Qualifications

• 5 years of relevant experience as a Document Controller, preferably in construction.
• Strong knowledge of document control software and systems.
• Proficient in managing large volumes of project documentation.

Responsibilities

• Manage and maintain project documentation according to company standards.
• Ensure compliance with regulatory and project-specific guidelines.
• Coordinate documentation flow between project teams, clients, and contractors.

Skills

Document management

Communication skills

Organizational skills

Attention to detail

Time management

Education

Bachelor's degree in Business Administration / Information Management

Certification in Document Control or Information Management

Tools

Document control software

Electronic Document Management Systems (EDMS)

Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)

Job description

DOCUMENT CONTROLLER DUBAI UAE

About us: Dokainish & Company is a global organization that has been providing world class professional consultancy services since 2011. We have recently launched our MENA operations headquartered in Abu Dhabi, United Arab Emirates. This expansion supports our strategy to serve government and private sector clients in capital projects across construction infrastructure energy and commercial developments.

We are currently seeking a motivated Document Controller to support our MENA business expansion as part of our high‑performing diverse and innovative consulting team. This role is based in Dubai, UAE.

The Opportunity

The Document Controller will be responsible for managing, organising and maintaining project documentation in accordance with company standards and client requirements. This individual will play a critical role in ensuring that all project documents are accurately recorded, stored and easily accessible to internal teams, clients and stakeholders. The Document Controller will be responsible for maintaining document control systems and ensuring compliance with regulatory and project‑specific guidelines.

This is a full‑time position based in Dubai, UAE. Candidates must have full professional proficiency of the English language; proficiency in Arabic is a plus.

Role Description

• Establish and maintain document control systems for capital projects across construction, infrastructure, energy and commercial developments.
• Manage the document lifecycle including receiving, logging, tracking and distributing project documentation and correspondence.
• Ensure accurate classification, indexing and archiving of project documents both electronically and physically in accordance with company standards.
• Implement and maintain document control procedures to ensure compliance with client industry and regulatory requirements.
• Monitor and control document revisions and maintain a record of all document versions ensuring only the latest versions are used.
• Coordinate the flow of documentation between project teams, clients, contractors and other stakeholders to ensure seamless communication.
• Manage the interface between project‑specific and client‑specific systems.
• Develop and implement document templates, workflows and naming conventions to standardise document management processes.
• Ensure timely distribution of documents and correspondence, tracking responses and approvals to maintain project timelines.
• Assist project teams by providing training and guidance on document control procedures and systems.
• Conduct regular audits and quality checks to ensure document accuracy and compliance with established protocols.
• Generate and distribute document control reports to project teams and senior management highlighting document status, outstanding actions and compliance metrics.
• Support the digitisation of project documentation and facilitate the transition to digital platforms for improved efficiency.
• Maintain strict confidentiality and security of sensitive project information.

Role Requirements

• 5 years of relevant experience as a Document Controller, preferably within the commercial, retail, residential and infrastructure construction sector.
• Bachelor's degree or diploma in Business Administration / Information Management; Certification in Document Control or Information Management (e.g., Certified Document Controller or equivalent) or equivalent proven professional experience.
• Full professional proficiency in English. Proficiency in Arabic is a plus.
• Strong knowledge of document control software and systems and platforms.
• Experience with electronic document management systems (EDMS) and familiarity with digitisation initiatives.
• Knowledge of local regulations and best practices related to document control in the UAE.
• Experience with document version control and managing large volumes of project documentation.
• Familiarity with ISO standards related to document control and information management.
• Excellent organisational and time‑management skills with a high level of attention to detail.
• Ability to work independently and manage multiple priorities in a fast‑paced, deadline‑driven environment.
• Strong communication and interpersonal skills to effectively collaborate with internal teams and external stakeholders.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook and PowerPoint) with strong document formatting skills.
• Experience on similar projects in Dubai or Abu Dhabi is highly desirable.
• Ability to work on‑site in Dubai and flexibility to travel to project sites if required.

Note: This role description is intended to provide a general overview of the position. It is not an exhaustive list of all responsibilities, duties, skills or qualifications required.

If you believe your skill set, drive, qualifications and experience is a match we welcome your application and look forward to hearing from you.

Required Experience

Senior IC