Document Controller

Farah Experiences LLC; United Arab Emirates; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading experiential company in the United Arab Emirates is looking for a Document Controller to manage technical documents and ensure compliance with governance standards. This role is vital for maintaining document integrity, supporting audits, and providing administrative support across departments. The ideal candidate will have a vocational diploma, at least three years of relevant experience, and strong organizational skills. Join us in creating unforgettable experiences.

Qualifications

• Minimum 3 years’ experience in document control, records management, or administrative roles.
• Strong knowledge of document lifecycle management and retention policies.
• Experience in the use of EDMS and shared drive environments.

Responsibilities

• Coordinate and administer document control procedures for technical documents.
• Maintain document registers, logs, and indexes for audit readiness.
• Administer EDMS and ensure proper folder structures and version control.

Skills

Document lifecycle management

Version control

Attention to detail

Organizational skills

MS Office proficiency

Education

Vocational Diploma / Certificate

Degree in Civil, Mechanical, or Electrical Engineering

Tools

EDMS

Maximo

Kronos

Job description

Overview

Join us at Miral Experiences! Miral Experiences is a region’s leader in the management and operation of world-class, award-winning immersive attractions and experiences across Abu Dhabi. Our portfolio includes Ferrari World Yas Island Abu Dhabi, Yas Waterworld Yas Island Abu Dhabi, Warner Bros. World™ Yas Island Abu Dhabi, SeaWorld Yas Island Abu Dhabi, CLYMB™ Yas Island Abu Dhabi, TeamLab Phenomena Abu Dhabi, and CLYMB™ Abu Dhabi, as well as cultural treasures like Qasr Al Watan. We specialize in crafting unique experiences that cater to all tastes and ages, delivering a seamless blend of thrills, joy, and discovery. Our attractions ignite the imagination and create unforgettable memories for visitors from around the world.

Whether you're seeking excitement, relaxation, or cultural enrichment, we offer something for everyone.

Document Controller

Facilities & Operations Services

We are looking for a Document Controller to support our Facilities & Operations Services Department by managing and controlling all technical and operational documentation in line with company governance standards and document lifecycle requirements.

This role plays a critical part in ensuring the accuracy, integrity, availability, and traceability of engineering and operational documents across facilities, equipment, rides, and attractions, supporting effective maintenance operations and regulatory compliance.

Key Responsibilities

Document Control & Governance

• Coordinate and administer document control procedures for technical documents, drawings, manuals, and correspondence
• Ensure compliance with document lifecycle procedures, standards, and governance requirements
• Maintain document registers, logs, and indexes for full traceability and audit readiness
• Prepare document control reports, dashboards, and status updates
• Ensure departmental templates align with company standards and branding

Document Control Room & Physical Records

• Establish and manage the Document Control Room with secure storage and controlled access
• Track issuance, retrieval, and movement of physical documents
• Safeguard documents from loss, damage, or unauthorized access
• Manage disposal and shredding in line with retention schedules

Electronic Document Management

• Administer EDMS and shared drives, ensuring proper folder structures and version control
• Ensure only approved and latest document versions are accessible
• Support system clean-ups, migrations, and audits

Document Distribution & Revision Control

• Control distribution of approved documents to internal teams and external parties
• Maintain revision history and distribution matrices
• Track third-party manual updates and superseded documents

Compliance, Audits & Records Management

• Maintain inspection, certification, and compliance documentation
• Support internal and external audits
• Assist with corrective actions and documentation gap analysis

Administrative & Systems Support

• Coordinate documentation related to maintenance records, work orders, training, and timekeeping systems (e.g., Maximo, Kronos)

Training & Awareness

• Train employees on document control and records management procedures
• Act as the focal point for document control queries and best practices

Qualifications & Experience

Essential

• Vocational Diploma / Certificate
• Minimum 3 years’ experience in document control, records management, or administrative roles
• Strong knowledge of document lifecycle management, version control, and retention policies
• Proficiency in MS Office, EDMS, and shared drive environments
• Excellent organizational skills, attention to detail, and ability to manage high document volumes

Desirable

• Degree in Civil, Mechanical, or Electrical Engineering
• 5+ years’ experience in documentation and control
• Experience with CMMS/EDMS platforms
• Familiarity with ISO, regulatory, or compliance documentation
• Experience supporting audits and system migrations

Shape the Future with Us

At Miral Experiences, we don’t just create world-class destinations - we create unforgettable memories for our guests and remarkable careers for our people. From theme parks and attractions to guest services and behind-the-scenes roles, every member of our team plays a part in delivering exceptional experiences. We’re driven by passion, powered by innovation, and committed to excellence in everything we do. We’re looking for passionate, driven, and talented individuals who are ready to grow, lead, and make a difference. No matter your background or expertise, there’s a place for you at Miral Experiences.