Document Controller

Arabnews; United Arab Emirates; On-site; AED 60,000 - 120,000; Full time

Job summary

A media organization in the United Arab Emirates is seeking a professional for document control and administrative support. Responsibilities include managing document quality, records management, and providing basic administrative assistance to ensure department efficiency. Ideal candidates should be detail-oriented and able to maintain compliance with regulatory requirements.

Responsibilities

• Provide day-to-day administration of quality document control and records management support.
• Collect and upload documents, ensuring compliance with established procedures.
• Maintain controlled documentation and conduct quality checks.
• Provide administrative support to the document control section.

Job description

Overview

To provide day-to-day administration of quality document control and records management support to ensure program wide compliance with regulatory and security requirements.

Documents & Records Management

• Collect soft and hard copy documents and scan and upload documents in the system as per the established procedures and ensure that records are captured and managed according to relevant standards and best business practices.
• Receive all technical documents such as drawings, reports, specification etc. in order to register them in the system.
• Maintain controlled documentation using documentation management system including conducting day-to-day document quality checks, maintenance and version control of electronic and paper documents and monitoring electronic folder structure in order to ensure alignment to the organization’s requirements.
• Provide notification of updates as required to registered document users, which may include issuing controlled hard copies and providing email notification of the update in order to ensure that users are provided with the latest document versions.

Administrative Support

• Provide basic administrative support to the document control section as required in order to ensure the smooth running of the department’s activities.
• Provide weekly report of all deliverables.