Document Controller

AQAAR ENGINEERING CONSULTANTS; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A document management firm in Dubai is seeking a candidate proficient in designing document templates and managing document flow. The ideal applicant should possess strong skills in Microsoft Office and familiarity with document management systems. Responsibilities include ensuring the accuracy of documents and maintaining compliance with regulations. Attention to detail and the ability to assist employees in accessing documents are essential. This position offers a dynamic environment focused on secure document handling.

Responsibilities

• Design templates for documents and databases.
• Check and edit documents for accuracy.
• Control the flow of documents in and out.
• Report errors regarding document storage.
• Ensure secure destruction of sensitive documents.
• Maintain document management systems.
• Secure confidential documents.
• Assist employees with accessing documents.

Skills

Knowledge of document management systems like Sharepoint

Proficiency in document capturing systems

Excellent grasp of Microsoft Office programs

Top-class typing skills

Detail-focused document organizing abilities

Familiarity with regulations regarding document handling

Tools

CAPSYS Capture

Xerox DocuShare

OnlyOffice

DocuWare Cloud

Rubex

Job description

Responsibilities

• Designing templates for documents, file types, and document databases.
• Checking and editing documents for accuracy and compliance.
• Controlling the flow of documents in and out of the department.
• Reporting errors or developments regarding document storage.
• Ensuring the secure destruction and disposal of sensitive documents.
• Updating and maintaining document management systems and physical records.
• Maintaining the security of confidential documents.
• Assisting employees with accessing documents through our document management system.

Skills

• Knowledge of document management systems like Sharepoint, OnlyOffice, DocuWare Cloud, Rubex.
• Proficiency in document capturing systems like CAPSYS Capture and Xerox DocuShare.
• An excellent grasp of Microsoft Office programs.
• Top-class typing and report writing skills.
• Detail-focused document organizing abilities.
• Familiarity with the relevant regulations regarding document keeping and handling.