Document Controller

J10 Consulting; Abu Dhabi; On-site; AED 60,000 - 80,000; Full time

Job summary

A reputable contracting firm in Abu Dhabi is seeking an experienced Document Controller to manage document control functions on a major data centre project. The ideal candidate must have at least 5 years of experience in civil construction within UAE main contracting companies and be proficient in ACONEX. This role is set for immediate joining and offers an initial contract of 3 months, providing a great opportunity to contribute to a significant project in the region.

Qualifications

• Minimum of 5 years’ experience post-graduation with civil construction projects.
• Experience in a UAE main contracting company is required.
• Excellent English communication skills.

Responsibilities

• Maintain all important documents in accessible formats.
• Provide administrative assistance to the project team.
• Control and manage all Document Control activities.

Skills

Document Control experience

Communication skills in English

Proficient in ACONEX

Knowledge of document procedures

MS Office

Education

Bachelor's degree

Tools

ACONEX

SharePoint

Documentum

Job description

Our Multi National Main Contracting client has a new requirement for a well experienced Document Controller to join their team in Abu Dhabi. Working on a new data centre project, successful candidates will have extensive Document Control experience on large scale projects and be proficient in ACONEX. Candidates must have worked for recognised UAE main contracting companies in the UAE previously. This role is available for immediate joining and is an initial 3 month contract position, outsourced through J10 Consulting.

Responsibilities

• Maintains all important documents hardcopy and/or electronic format as directed, ensuring that the information is easily accessible whether stored locally or archived;
• Provide administrative assistance to the project team in their reporting obligations and other functions;
• Control files, drawings and engineering documents and co‑ordinate and manage all activities related to the Document Control section, which may include the control of other administrative documents;
• Maintain a reliable data entry system accommodated by tasks such as filing hardcopies, scanning, electronic management, filing and processing, archiving and document tracking, inputs the document data into the standard registers whilst ensuring that the information is accurate and up to date;
• Maintains controlled copies of the latest approved documents adding the appropriate reference and priority whilst ensuring their distribution, if required;
• Prepare & distribute correspondences, reports, memorandums, reports, schedules and materials for publication, presentation etc.;
• Controls drawings, design records, standards, procedures, correspondence and minutes of meetings etc.;
• Recording and archiving all hardcopy and softcopy documents,
• Maintaining an appropriate electronic database as backup to a traditional hardcopy archive system for easy storage and access to all internal and external correspondence and data;
• Providing data entry and word processing services as and when required;
• Assisting managers in producing various reports, tables and presentation material;
• Copies/scans and distributes the required documents, assisting as required;

Requirements

• Minimum of 5 years’ experience post graduation with experience in civil construction projects;
• Must have worked in UAE main contracting company previously;
• Excellent communication skills in English, written and spoken;
• Proficient in Electronic Documentation Management Software systems – ACONEX is required, SharePoint, Documentum are added benefit;
• Experienced user of MS Office;
• Capable of working with minimal supervision;
• In‑depth knowledge of document procedures;
• Effective in building good working relationships within complex structures, both internally and with various project stakeholders.