Legal Executive

DUBAI HOLDING; United Arab Emirates; On-site; AED 40,000 - 60,000; Full time

Job summary

A leading hospitality company in the United Arab Emirates is seeking an administrative support professional to assist with document management, record keeping, and compliance tasks. The ideal candidate will have strong organizational skills and the ability to liaise effectively with various teams. Responsibilities include proofreading documents, maintaining filing systems, and supporting meetings and legal compliance efforts. This role is essential for ensuring smooth administrative operations across departments.

Responsibilities

• Document Management: Proofreading documents and organising legal correspondence.
• Record Keeping: Maintaining accurate legal filing systems and monitoring expiry dates.
• Data Entry: Inputting information into legal databases and software systems.
• Company secretary assistance: Ensuring up to date filings for certain entities.
• Communication: Liaising with operators and hotel teams.
• Team Collaboration: Acting as the interface for legal inquiries.
• Meeting Support: Managing calendars, scheduling meetings, and taking minutes.
• Compliance Assistance: Aligning with internal legal policies.

Job description

Responsibilities

• Document Management: Proofreading documents for typos, formatting and missing / inaccurate information. Organising legal documents, contracts, and correspondence. Arranging signatories for contracts.
• Record Keeping: Maintaining accurate legal filing systems and records, monitoring expiry dates for hotel management agreements, constitutional documents, hotel licences, POAs and key operating contracts and progressing renewals with the respective DH legal teams.
• Data Entry: Accurately inputting and managing information in legal databases and software systems, including CSC (company secretary platform), iManage and MASDAR.
• Company secretary assistance: Working with CSC to ensure up to date filings for certain DHH entities.
• Communication: Liaising with operators and hotel teams to progress administrative legal matters.
• Team Collaboration: Conducting effective inter-department communication and acting as the dedicated interface legal enquiries.
• Meeting Support: Managing calendars, scheduling meetings, preparing agendas and PowerPoint presentations, compiling materials and taking detailed minutes.
• Compliance Assistance: Maintaining alignment with internal legal policies and procedures.