Department Coordinator & Administrator - Emirati Talent

Land Sterling; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

A prestigious consultancy firm in Dubai is seeking a well-organised Department Coordinator & Administrator to provide day-to-day support. Responsibilities include coordinating schedules, managing departmental documentation, and ensuring effective communication within the team. Ideal candidates will have a degree in business administration and experience in administrative roles. This position requires excellent organisational skills and proficiency in Microsoft Office.

Qualifications

• Bachelor’s degree or diploma in business administration or a related field.
• Prior experience in an administrative or coordination role.
• Strong organisational and multitasking abilities.
• Excellent written and verbal communication skills.
• High level of proficiency in Microsoft Office.

Responsibilities

• Coordinate departmental schedules, meetings, and internal communications.
• Prepare, format, and edit reports, presentations, and internal correspondence.
• Support cross-functional communication and follow-ups between departments.
• Liaise with external contacts and clients as required.
• Assist with internal processes, including data entry and reporting.
• Provide administrative support to ongoing projects.
• Organise travel and appointments when needed.
• Carry out ad hoc tasks to support department operations.

Skills

Organisational skills

Multitasking

Communication skills

Microsoft Office proficiency

Education

Bachelor’s degree or diploma in business administration

Job description

What you will be doing:

We are looking for a well‑organised and proactive Department Coordinator & Administrator to provide day‑to‑day support to our team. This role will be responsible for coordinating departmental activities, managing documentation, facilitating internal communication, and supporting various administrative and ad hoc tasks. The ideal candidate will be detail‑oriented, reliable, and able to work in a fast‑paced environment.

Responsibilities:

• Coordinate departmental schedules, meetings, and internal communications. Manage and maintain accurate department records, files, and documentation.
• Prepare, format, and edit reports, presentations, and internal correspondence.
• Support cross‑functional communication and follow‑ups between departments.
• Liaise with external contacts and clients as required, maintaining a professional approach.
• Assist with internal processes, including data entry, reporting, and task tracking.
• Provide administrative support to ongoing projects, including filing, updating logs, and procurement coordination.
• Organise travel, appointments, and other logistics when needed.Carry out ad hoc tasks to support department operations.

Skills

Qualifications and skills:

• Bachelor’s degree or diploma in business administration or a related field. Background in real estate, consultancy, or professional services is advantageous.
• Prior experience in an administrative or coordination role.
• Strong organisational and multitasking abilities.
• Excellent written and verbal communication skills.
• High level of proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). Ability to work independently, use initiative, and manage time effectively. Professional, discreet, and approachable with a team‑oriented attitude.