Data and Exam Officer

GEMS AL BARSHA NATIONAL SCHOOL; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A prominent educational institution in Dubai is seeking a dedicated Data Management and Examinations Coordinator. This role encompasses maintaining accurate student and staff information, managing examination cycles, and producing vital reports to drive school improvement. The ideal candidate will have strong ICT capabilities, communication skills, and at least two years of relevant experience. This position offers a chance to contribute significantly to educational operations in a dynamic environment.

Qualifications

• Minimum two years’ experience in a similar data or examinations role.
• Experience using MIS or data analysis systems in an educational context is desirable.
• Experience coordinating examinations or large-scale operational processes is advantageous.

Responsibilities

• Maintain accurate student and staff information within the MIS.
• Lead and manage the full examination cycle for internal and external examinations.
• Produce clear, concise and accurate data reports to support school improvement.
• Coordinate internal mock examinations including schedules and staffing.

Skills

Excellent communication skills with a high standard of written and spoken English

Strong ICT capability

High level of attention to detail and accuracy

Ability to multitask

Analytical thinker

Strong organisational and time-management skills

Ability to work collaboratively

Education

Bachelor’s degree desirable (BA or BSc)

Tools

MIS systems (e.g., Phoenix /Go4Schools)

Spreadsheets

Data analysis tools

Job description

Data Management

• Maintain accurate student and staff information within the MIS, ensuring data integrity and security.
• Produce clear, concise and accurate data reports to support school improvement, performance analysis and strategic planning.
• Liaise with SLT regarding the timetable, class structure and curriculum changes.
• Maintain class lists, registers and teaching groups; implement changes to sets, options and allocations as required.
• Oversee the administration of the options process, ensuring accurate subject choices and pathway allocations.
• Ensure up-to-date storage and accuracy of CAT, NGRT and other benchmark/assessment data.
• Analyse student performance data and examination outcomes to support target setting, intervention planning and departmental reviews.
• Produce assessment and progress reports in collaboration with subject leaders and Heads of Department.
• Generate individual student targets using prior attainment, benchmark data and school target-setting methodology.
• Manage the production and distribution of Progress, Interim and Final school reports.
• Monitor student attendance through SIMS and support accurate record-keeping.
• Ensure the secure storage of all sensitive data in line with school policies and GDPR/data-protection guidance.
• Respond to data requests by producing lists, statistics, dashboards and reports as required by leaders or external agencies.
• Contribute to wider administration functions to support the smooth operation of the school.

Examinations Management

• Lead and manage the full examination cycle for internal and external examinations (IGCSE, GCSE, A Level, IB, internal mocks etc.).
• Liaise with all awarding bodies to ensure full compliance with regulations, deadlines and quality standards.
• Manage examination entries, withdrawals, amendments and certification processes including BTEC.
• Maintain accurate examination timetables, seating plans, access arrangements and rooming schedules.
• Ensure all students entitled to access arrangements (e.g., extra time, readers, scribes) are correctly recorded and supported.
• Recruit, train and manage examination invigilators, ensuring consistency with JCQ/board expectations.
• Oversee secure storage and handling of examination papers and materials in line with regulatory requirements.
• Coordinate internal mock examinations including schedules, scripts, staffing and rooming.
• Organise the distribution of results, support post-results services (e.g., remarks, enquiries about results) and assist students and parents as required.
• Maintain examination archives, compliance documentation and inspection-readiness according to awarding body standards.

Qualifications & Knowledge

• Bachelor’s degree desirable (BA or BSc).
• Ability to develop working knowledge of MIS systems (e.g., Phoenix /Go4Schools or similar).
• Understanding of examinations regulations and data protection requirements preferred.

Skills

• Excellent communication skills with a high standard of written and spoken English.
• Strong ICT capability; confidence with spreadsheets, data analysis tools and reporting systems.
• High level of attention to detail and accuracy.
• Ability to multitask, work under pressure and meet strict deadlines.
• Analytical thinker with the ability to interpret and present data effectively.
• Strong organisational and time‑management skills.
• Ability to work collaboratively with colleagues across all levels.

Experience

• Minimum two years’ experience in a similar data or examinations role.
• Experience using MIS or data analysis systems in an educational context is desirable.
• Experience coordinating examinations or large-scale operational processes is advantageous.