Coordinator of Office Administration & Hospitality

Dubai Careers - A Smart Dubai Initiative; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A government authority in Dubai is seeking an Office Administrator to coordinate daily operations and manage hospitality tasks. The role requires a minimum of a High School Certificate, with preference for additional diplomas in Business Administration or related fields. This is a full-time position offering a salary range of 10,001-20,000 AED per month. Candidates from the UAE only are eligible to apply.

Qualifications

• Minimum requirement is a High School Certificate or equivalent.
• A diploma in Business Administration, Office Management, or Hospitality Management is preferred.

Responsibilities

• Coordinate and oversee daily office administration tasks.
• Arrange hospitality services for internal and external meetings.
• Manage office supplies inventory.
• Support scheduling and coordination of meetings and events.
• Act as a point of contact for employees and visitors.
• Maintain records of office expenses and hospitality services.
• Coordinate with external vendors for timely delivery of services.
• Provide administrative assistance including documentation and reports.
• Ensure meeting rooms and common facilities are well maintained.
• Support logistical arrangements for visitors and VIP guests.
• Respond to routine inquiries from staff and stakeholders.
• Contribute to process improvements in office administration.

Education

High School Certificate or equivalent

Diploma in Business Administration, Office Management, or Hospitality Management

Job description

Core Functional Accountabilities

• Coordinate and oversee daily office administration tasks to ensure efficient operations.
• Arrange hospitality services for internal and external meetings, workshops, and events.
• Manage office supplies inventory and coordinate procurement requests to maintain adequate stock.
• Support the scheduling and coordination of meetings, events, and official delegations.
• Act as a point of contact for employees and visitors regarding office services and hospitality arrangements.
• Maintain records of office expenses and hospitality services in compliance with KHDA financial policies.
• Coordinate with external vendors and service providers to ensure timely delivery of hospitality and office services.
• Provide administrative assistance to departments, including preparation of correspondence, documentation, and reports.
• Ensure meeting rooms, reception areas, and common facilities are well maintained and aligned with KHDA service standards.
• Support logistical arrangements for official delegations, visitors, and VIP guests.
• Respond to routine inquiries from staff and stakeholders related to office services.
• Contribute to the improvement of office administration processes and hospitality protocols.

General Accountabilities

• Ensure compliance with KHDA’s office administration and hospitality policies.
• Maintain confidentiality and professionalism when dealing with staff, visitors, and external service providers.
• Collaborate with colleagues across departments to provide efficient office support services.
• Uphold KHDA’s values of service excellence, hospitality, and customer happiness.

Qualifications

• High School Certificate or equivalent (minimum requirement).
• Diploma in Business Administration, Office Management, or Hospitality Management is preferred.

Job Details

• Job Category: Administration
• Advertiser: Knowledge and Human Development Authority
• Educational-level: Secondary School
• Required Nationality: UAE Only
• Monthly Salary: 10001-20000
• Schedule-Time: Full time

Job Posting

Posting date: 18/09/2025

Unposting date: 19/10/2025