Contracts Management Department Manager

Hill International (Middle East) Limited; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading international construction management firm is seeking a Contracts Management Department Manager in Dubai. The role involves overseeing contract management processes, mentoring staff, and ensuring compliance with high standards. With a requirement for a Bachelor in Engineering and 20 years of experience in contracts management, candidates should have knowledge of procurement regulations, negotiation skills, and a strong background in large-scale projects. This position offers opportunities for leadership and cross-project coordination.

Qualifications

• Minimum 20 years experience in contracts management.
• Experience with Kingdom of Saudi Arabia procurement law.
• Demonstrated experience in pricing, contract law, and negotiation.

Responsibilities

• Lead contract management processes and ensure compliance with PMM standards.
• Oversee and mentor contract administrators.
• Review change requests and claims, and support bid evaluations.

Skills

Contracts management

Project management

Negotiation

Compliance with procurement regulations

Contract administration

Education

Bachelor in engineering from an accredited university

Job description

Position Summary

The Contracts Management Department Manager (E2) leads the development and implementation of contract management processes, ensuring compliance with PMM standards and adherence to performance, guarantees, invoicing, change management, claims, handover, defects, warranties, and close-out procedures. They oversee and mentor contract administrators, review change requests and claims, support bid evaluations, and coordinate contract formation and administration across multiple projects and clusters, including compliance with government and client regulations. The role also involves establishing knowledge transfer programs, monitoring contractor performance, resolving disputes, and ensuring all contract activities align with Hill Internationals quality, safety, environmental, and occupational health standards.

General Description of Role and Responsibilities

• Developing and getting ratified department operating structure and department operating processes and procedures based on the PMM processes and procedures.
• Ensuring Functional compliance for awarded contracts in the areas of:
• Performance
• Guarantees
• Invoicing and payment
• Change management
• Claims
• Preliminary and final handover
• Defects and warranty
• Close‑out
• Maintaining functional responsibility for contract administrators assigned to Clusters and Business units.
• Assessing the capability of Clients existing contracts staff and recommend appropriate roles and responsibilities.
• Preparing the Contracts Management Section knowledge transfer program which includes comprehensive on‑the‑job learning.
• Review change requests and claims and recommend for Approval.
• Supporting other departments with contracts formation and management services (i.e. templates for consultants services contracts, General Engineering Services contracts, etc.).
• NWCs consolidated list of approved contractors, consultants and suppliers.
• Support NWC in reviewing commercial part of the bid packages.
• Monitor the adherence of contract to the government and clients contractual and procurement regulations.
• Ensure proper implementation of projects close out processes and procedure according to PMM.
• Review project suspension and withdrawal requests and recommend for approval.
• Informs themselves of the relevant Quality, Environmental, Safety and Occupational Health Policies, Manuals and Procedures within Hill International and ensures continued compliance with these requirements while employed by Hill.
• Perform other duties as assigned by the line manager/supervisor.

Skills

• Qualifications, Experience, Knowledge and Skills:
• Bachelor in engineering from an accredited university.
• Minimum 20 years experience in contracts management including overall responsibility for contract management on large-scale projects.
• Experience with the Kingdom of Saudi Arabia procurement law.
• Direct experience of managing workload distribution, execution of work and personnel management.
• Formation and administration of (sub) contracts: pre‑qualification, compilation of bid requests, receipt of bids, bid evaluation, award, monitoring contractor performance, back charges, resolution of claims and disputes. Technical and administrative knowledge of engineering/construction industry contracting practices, government and commercial procurement regulations and practices, policies, procedures and work practices.
• Demonstrated experience in pricing, contract law, contract drafting, administration and negotiation of change orders, effective correspondence, planning and scheduling.
• Thorough knowledge of prime contracts management administration as well as (sub) contract formation and administration, execution office and field procedures and documents relating to a multi‑discipline construction project.