Contract Support & Facilities

Excellerate; United Arab Emirates; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading global provider of facilities management in the United Arab Emirates seeks a Facilities Coordinator to ensure excellent event coordination and customer service. The successful candidate will manage maintenance staff, assist with building projects, oversee financial transactions, and implement Health and Safety standards. Strong organizational skills and prior experience in facilities management are required. This position offers a dynamic work environment within a reputable global company.

Qualifications

• Experience in event coordination and customer service.
• Strong organizational and multitasking abilities.
• Knowledge of Health and Safety regulations.

Responsibilities

• Coordinate maintenance staff and contractors.
• Assist with building maintenance and projects.
• Manage financial transactions by raising purchase orders.
• Conduct monthly meetings with suppliers and maintain documentation.
• Implement SHEQ management systems and conduct inspections.

Job description

Job Description

CBRE Excellerate is a leading global provider of integrated facilities and corporate real estate management. We’re looking for a Facilities Coordinator to support the team, by providing exceptional event coordination and customer service to our employees, clients and visitors on a daily basis.

Responsibilities

• Contractor & Maintenance Staff Coordination: Coordinate maintenance staff and progress of calls logged and assigned. Daily coordination of third-party contractors on site. Receive & resolve issues and complaints from client & CBRE staff regarding service delivery. Keep records on all correspondence related to contractor management. Coordinate take minutes of monthly contractor performance meetings.
• Building Maintenance & Project Assistance: Coordinate building maintenance by pro-actively assist with call logging for maintenance/repairs. Monitor Service Insight logs daily. Coordinate implementation of building related projects (e.g., office moves, renovations). Coordinate scope of work & quote documentation for required projects. Pro-actively logging calls on helpdesk for repairs or maintenance work.
• Finance: Raising purchase orders accurately to ensure payment. Ensuring supplier invoices are free from errors and addressed per CBRE Accounts Payable requirements. Maintain and update a Purchase Order register/tracker. GRN all orders against deliveries.
• Supplier Coordination & Administration: Monthly meetings with suppliers to monitor SLAs. Coordinate & take minutes of monthly meetings with suppliers. Coordinate all supplier onboarding documentation & submissions.
• Administration: Filling of all site-based documentation including staff related administration.
• Health & Safety: Implement, maintain, and continuously improve the SHEQ management systems at allocated client facilities. Coordinate and monitor SHEQ implementation, legal compliance, OHS Act No. 85 of 1993 and related issues. Carry out the day-to-day operations of facilities SHEQ functions and contribute to the application of effective business SHEQ management through the provision of technical support. Conduct building inspections (on allocated buildings), write technical reports, report to clients and/or interested parties. Identify and report non-conformances, unsafe acts and conditions to relevant management. Investigate SHEQ concerns and recommend corrective actions. Stop any activity that is deemed unsafe or have the potential to harm the environment or result in serious property damage. Take remedial actions and/or advise operational staff and management on SHEQ issues. Implement best practices to continuously improve SHEQ function.