Commercial Assistant

Vinmar International; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading global trade company in Dubai is seeking a detail-oriented Commercial Assistant to provide essential support to the sales and sourcing teams. This role involves managing communications, coordinating across departments, and assisting in the follow-up of commercial transactions. The ideal candidate is multilingual, possesses excellent organizational skills, and has a background in business administration. Key benefits include private health insurance and performance bonuses, enhancing the overall appeal of a career in a dynamic trade environment.

Benefits

Private Health Insurance

Paid Time Off

Performance Bonus

Qualifications

• Minimum of three languages, with French preferred.
• Prior experience in commercial or sales coordination preferred.
• Ability to work in a multicultural and fast-paced environment.

Responsibilities

• Provide administrative support to sales and sourcing teams.
• Manage office communications and maintain databases.
• Coordinate between departments for seamless workflow.
• Assist in commercial follow-up and project progress.
• Act as a liaison for logistics with global offices.
• Support sales team with contract reviews and documentation.
• Prepare weekly reports and sales analysis.
• Ensure accurate documentation of sales activities.

Skills

Communication skills

Organizational skills

Problem-solving skills

Attention to detail

Multilingual (3+ languages)

Education

Bachelor’s degree in business administration or related field

Tools

Microsoft Office Suite

CRM or ERP systems

Job description

Position Overview

As a Commercial Assistant at Vinmar International, you will provide essential administrative and operational support to the sales and sourcing teams. This role is key to ensuring smooth coordination between departments, efficient follow-up on commercial activities, and accurate reporting on sales and sourcing performance. The ideal candidate is detail‑oriented, multilingual, and proactive in managing communication and documentation across global offices.

Main Responsibilities

• Provide administrative and operational support to the sales and sourcing team.
• Manage office communications, maintain and update internal databases and records.
• Coordinate effectively between departments to ensure seamless workflow.
• Assist in commercial follow‑up of transactions and project progress.
• Act as a liaison for logistics follow‑up with global offices and external partners.
• Support the sales team with contract reviews, deal administration, and compilation of product information.
• Prepare and maintain weekly reports and sales analysis, tracking concluded deals and performance metrics.
• Ensure timely and accurate documentation of all sales and sourcing activities.

Qualifications

• Languages: Minimum of three languages, French preferred.
• Education: Bachelor’s degree in business administration, International Trade, or related field (or equivalent experience).
• Experience: Prior experience in a commercial, sales coordination, or sourcing support role preferred.
• Skills:
• Excellent organizational, communication, and problem‑solving skills.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with CRM or ERP systems.
• Ability to work effectively in a multicultural, fast‑paced environment.

Benefits

• Private Health Insurance
• Paid Time Off
• Performance Bonus