Business Assistant Investment Banking - Dubai

JPMorganChase; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A global investment bank is seeking a Business Assistant in Dubai, who will support the Investment Banking Team by managing complex calendars, coordinating meetings, and organizing travel arrangements. The ideal candidate should possess strong banking or MNC experience, excellent English skills, and proficiency in Microsoft Office. This role involves working closely with senior management and requires a high level of discretion and strong communication skills. Candidates should be willing to embrace the role and exceed expectations.

Qualifications

• Must have excellent English skills in reading, writing, and speaking.
• Experience in Banking or MNC environments is required.
• Essential to have strong organizational skills.
• Demonstrated tact and judgment in confidential matters.
• Excellent interpersonal, written, and oral communication skills are necessary.
• Proficiency in Microsoft Office is a must.
• Must maintain excellent telephone etiquette and manage priorities effectively.

Responsibilities

• Maintain complex and detailed calendars for meetings.
• Arrange and coordinate domestic and international travel.
• Organize offsite conferences and external events.
• Process invoices and T&E expense claims.
• Ensure adherence to policies and procedures.
• Produce high-quality communication with organization levels.
• Cooperate with the administrative assistants team for smooth operations.
• Lead on ad hoc projects as assigned.

Skills

Excellent English skills

Banking or MNC experience

Advanced ability to organize

Tact and good judgment

Strong interpersonal communication skills

Strong proficiency in Microsoft Office

Excellent telephone etiquette

Ability to manage competing priorities

Tools

Microsoft Office

Job description

Description

In this role you are the backbone and a supportive force. You are an executive partner to your stakeholders who goes above and beyond to deliver business objectives represents the bank with professionalism and courtesy at all times delivering flawless work output.

As a Business Assistant within the Investment Banking Team you will be the gatekeeper and problem solver adding control to your stakeholders daytoday operations and increasing productivity. This role provides an opportunity to work cooperatively with the administrative assistants team lead and coordinate on ad hoc projects and act as a subject matter expert for policies and procedures.

Job Responsibilities

• Maintain complex and detailed calendars and manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects for offsite conferences and external events including catering and transportationProcess invoices and T&E expense claims. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures
• Produce high quality emails and messages to individuals at all levels of the organization
• Work cooperatively with the administrative assistants team in positive partnership to support each other smoothly
• Lead and coordinate on ad hoc projects as requested

Required qualifications capabilities and skills

• Excellent English skills reading writing and speaking
• Must have Banking or MNC experience
• Advanced ability to organize
• Tact and good judgment in confidential situations and proven experience interacting with senior management
• Strong interpersonal written and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
• Be willing to embrace the Executive Assistant role and go the extra mile