Assistant Admin Manager

Huaxia Real Estate; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A growing real estate company in Dubai is seeking an Assistant Admin Manager to oversee HR processes and administrative duties. The role involves managing contracts, coordinating property transfers, and ensuring compliance with UAE labour laws. The ideal candidate should have experience in real estate administration, strong organizational skills, and the ability to multitask. This position offers opportunities for career growth within the Property Management division, along with visa, health insurance, and allowances.

Benefits

Visa

Health Insurance

Air ticket Allowances

Career growth opportunities

Qualifications

• Experience in HR, operations, or real estate administration is preferred.
• Strong organizational and multitasking skills.
• Knowledge of UAE Labour Law and DLD/RERA processes is a plus.
• Excellent communication and coordination skills.

Responsibilities

• Draft, review, and manage MOUs, Contracts A & B (manual & online).
• Prepare, process, and renew tenancy contracts; support agents and clients.
• Coordinate property transfers at Dorchester Trustee Office.
• Draft/manage Form I, External Agent, Referral, and Channel Partner Agreements.
• Handle Developer Agency Agreements, renewals, and Developer-issued NOCs.
• Manage recruitment, onboarding, contracts, and payroll coordination.

Skills

Organizational skills

Multitasking

Communication skills

Coordination skills

Job description

Job Description

We are seeking a proactive Assistant Admin Manager to support our growing real estate operations. The role involves managing HR processes, administrative tasks, and regulatory compliance. You will be the key point of contact for employees, agents, and management, ensuring smooth operations across the company.

Key Responsibilities

• Draft, review, and manage MOUs, Contracts A & B (manual & online).
• Prepare, process, and renew tenancy contracts; support agents and clients.
• Coordinate property transfers at Dorchester Trustee Office.
• Draft/manage Form I, External Agent, Referral, and Channel Partner Agreements.
• Prepare NOCs, Undertaking Letters, Authorization Letters, and internal documents.
• Handle Developer Agency Agreements, renewals, and Developer-issued NOCs.
• Manage property listings: upload, update, follow-up, relist expired listings.
• Maintain Sales Done Deals records for agents.
• Manage Developer Agent Portals and agent onboarding/access support.
• Handle company trade license, ORN, and regulatory renewals.
• Manage recruitment, onboarding, contracts, attendance, payroll coordination, and employee records.
• Handle tenancy contracts, property listings, sales records, and agent/developer agreements.
• Coordinate regulatory and DLD compliance, permits, and documentation.
• Maintain company assets, trade license renewals, and office operations.
• Support internal communications, training, and staff coordination.

Requirements

• Experience in HR, operations, or real estate administration is preferred.
• Strong organizational and multitasking skills.
• Knowledge of UAE Labour Law and DLD/RERA processes is a plus.
• Excellent communication and coordination skills.

What We Offer

• Opportunity to work with a growing and dynamic real estate company
• Supportive team environment
• Career growth within the Property Management division
• Visa, Health Insurance, Air ticket Allowances