Administrator - Facilities Projects

Emirates Airlines - Other locations; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A major airline company in Dubai seeks an Administrator for the Facilities Projects team. This role involves comprehensive administration support, ensuring smooth operations and database management. Ideal candidates will have office administration experience, excellent communication skills, and proficiency in MS Office. Enjoy attractive tax-free salary and travel benefits exclusive to the industry.

Benefits

Attractive tax-free salary

Travel benefits including flight discounts

Qualifications

• At least 1+ years of general administration experience.
• Proven experience as an office administrator or assistant.
• Familiarity with office management procedures.

Responsibilities

• Ensure administrative work complies with standards and policies.
• Support coordination of department material and corporate events.
• Provide support service for maintaining and updating databases.
• Handle customer/employee requests in a timely manner.
• Process transactions including audit and reconciliation.

Skills

Outstanding communication and interpersonal abilities

Excellent organizational skills

Proficiency in managing and analysing data

Education

Minimum of 12 years of schooling or equivalent

Tools

MS Office

office management software

Job description

Job Purpose

As an Administrator on the Facilities Projects team, this role will be responsible to review and provide comprehensive administration support required for coordinating department section functions and ensuring the smooth day to day operations of the department. This role is typically focused on the update and maintenance of administration databases and/or systems. Interaction with contacts within other departments is routine and usually uncomplicated. The use of a computer and applications is at a more advanced level and somewhat frequent.

Responsibilities

• Ensure administrative work undertaken complies with quality standards and is in accordance with department procedures, standards and policy.
• Support the coordination of administration material, requests, mail and equipment on a daily basis and as required for department related activities and corporate events.
• Provide a comprehensive admin systems support service including data entry, maintenance, update and support of relevant databases and in house equipment. Record transactional data in appropriate systems and produce reports as required. Collate, analyse, archive and retrieve data / information when necessary.
• Handle customer/employee requests, actioning transactions and queries in a timely manner and actively seek feedback to provide a high level of service with admin related queries. Obtain and disseminate information from relevant sections if not available.
• Complete timely and accurate processing of transactions, including audit, checking and necessary reconciliation for settlement of bills pertaining to corporate expenses and charges, as well as issuing relevant documentation.
• Provide comprehensive support in maintaining, issuing and tracking supplies, basic fixtures, fittings, and facilities utilisation to ensure safe operation where applicable.
• Other activities may include:
  • Conduct briefings and inductions/training as required for new joiners across grades 1-4.
  • Compile induction material and equipment required (as well as maintenance) for briefings/training.
  • Make suggestions for improvements and provide statistical and/or productivity analysis.
  • Allocate tasks for staff and update staff /team on new procedure/processes.

Qualifications

• A minimum of 12 years of schooling or equivalent with at least 1+ years of general administration experience
• Proven experience as an office administrator, office assistant or relevant role
• Outstanding communication and interpersonal abilities
• Excellent organizational skills
• Familiarity with office management procedures and basic admin principles
• Excellent knowledge of MS Office and office management software
• Proficiency in managing and analysing data.

At Emirates Group, we’re committed to providing our employees with opportunities to grow and develop their careers. If you’re looking for a challenging and rewarding opportunity, apply today and join our team.

Salary & Benefits

Join us in Dubai and enjoy an attractive tax‑free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide.

Discover what it’s like to live and work in our fast‑paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our careers website: emirates.com/careers.