Administrator

Starwalkers; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A healthcare clinic based in Dubai is seeking a highly organised Administrator to support daily operations. The role requires managing correspondence, organising databases, and coordinating meetings. Ideally, candidates should have a Bachelor’s degree in Business Administration or Healthcare Administration, along with strong communication and organisational skills. The position emphasizes teamwork, professionalism, and a client-focused mindset, all within a fast-paced healthcare environment.

Qualifications

• Strong written and verbal communication skills.
• Proven ability to handle confidential information professionally.
• Familiarity with scheduling systems and email management.

Responsibilities

• Manage daily correspondence, including emails, calls, and messages.
• Prepare, update, and organise databases and operational reports.
• Coordinate meeting spaces and manage calendars.

Skills

Strong communication skills

Organisational skills

Problem-solving skills

Time-management abilities

Attention to detail

Education

Bachelor’s degree in Business Administration or Healthcare Administration

Tools

Office software

Database management tools

Job description

Admin at Starwalkers Clinic, DHCC, Dubai!

Please read the details before applying!

We are looking for a highly organised and reliable Administrator to support daily operations at Starwalkers Clinic, DHCC, Dubai. The ideal candidate has strong communication skills, a proactive approach, and the ability to manage multiple responsibilities in a fast-paced healthcare environment. This role works closely with the founder, team manager, therapists, and support staff to ensure smooth clinic operations, client satisfaction, and achievement of departmental goals.

Key Responsibilities

• Maintain clear, professional communication with clients, staff, and external partners
• Manage daily correspondence, including emails, calls, and messages, in a timely manner
• Follow up on payments and ensure timely collections in coordination with management
• Prepare, update, and organise databases, records, and operational reports
• Handle client and employer information with strict confidentiality and discretion
• Address and resolve client concerns efficiently to ensure overall satisfaction
• Manage calendars, appointments, and schedules for clients and internal teams
• Coordinate meeting spaces and conference room bookings
• Support departmental planning and ensure operational goals are consistently met
• Maintain structured filing systems and organise therapy documentation from therapists
• Support Therapists by helping create and organise resources
• Work closely with the founder and team manager on daily operations and administrative planning
• Assist the content creator with managing and promoting services, products, and content across social media platforms in line with the organisation’s brand and strategy
• Follow company best practices and contribute to an efficient, well-managed work environment

What You Bring

• Bachelor’s degree in Business Administration, Healthcare Administration, or a related field preferred
• Previous experience in an administrative or office support role, preferably in a healthcare or clinic setting
• Strong written and verbal communication skills
• Excellent organisational and time-management abilities
• High attention to detail with the ability to manage multiple tasks efficiently
• Proven ability to handle confidential information with discretion and professionalism
• Comfortable with databases, record-keeping, and basic reporting tools
• Strong problem-solving skills with a client-focused mindset
• Ability to work independently as well as collaboratively within a team
• Familiarity with scheduling systems, email management, and office software

Starwalkers Clinic’s values are rooted in teamwork, a positive workplace culture, professional development, and a Neurodiversity-Affirming approach that guides our work with clients and each other.