Administrative Officer

Tawazon; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading chemical company in Dubai is seeking a Secretary to provide comprehensive administrative support. The role involves managing correspondence, scheduling, maintaining records, and supporting management. Ideal candidates will have a diploma or degree, experience in similar roles, and proficiency in MS Office. Strong organizational skills, clarity in communication, and discretion in handling confidential information are essential. This position offers an opportunity to contribute significantly to office operations.

Qualifications

• Proven experience as a Secretary or Administrative Assistant.
• Strong organizational and time-management skills required.
• Ability to multitask and work under pressure.

Responsibilities

• Answer and direct phone calls, emails, and visitors.
• Manage schedules, appointments, and meeting arrangements.
• Prepare and organize correspondence and documents.
• Maintain physical and electronic filing systems.

Skills

Organizational skills

MS Office proficiency

Verbal communication

Time management

Education

Diploma or Bachelor’s degree

Job description

Tawazon Chemical Company

Job Description

The Secretary provides administrative and clerical support to ensure the smooth and efficient operation of the office. The role involves managing correspondence, scheduling, document preparation, and maintaining organized records while supporting management and staff.

Key Responsibilities

• Answer and direct phone calls, emails, and visitors professionally.
• Manage schedules, appointments, and meeting arrangements.
• Prepare, format, and file correspondence, reports, and documents.
• Maintain physical and electronic filing systems.
• Draft letters, memos, and official communications.
• Coordinate internal and external communications.
• Assist in preparing meeting agendas and minutes.
• Handle confidential information with discretion.
• Order office supplies and maintain inventory.
• Support management with administrative tasks as required.

Qualifications & Skills

• Diploma or Bachelor’s degree (preferred).
• Proven experience as a Secretary or Administrative Assistant.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time‑management skills.
• Excellent written and verbal communication skills.
• Ability to multitask and work under pressure.
• Professional appearance and attitude.

Additional Information

• Good spoken English.

Experience Requirements

• Minimum 1 year transparente experience.
• Experience in administrative or clerical activities is an added advantage.

Attributes and Behaviours

• Effective communication skills and professional personal presentations.
• Should be honest, respectful, and trustworthy.
• Punctual, enthusiastic, and initiative.