Administrative Executive – Real Estate

Confidential; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading real estate company in Dubai is seeking a highly professional Administrative Executive to support their operations. The ideal candidate will handle daily office administration, manage documentation for sales and leasing teams, and ensure smooth operational processes. With 2–3 years of administrative experience in the Dubai real estate market, applicants must have strong knowledge of related procedures and excellent communication skills. This role offers a dynamic work environment with various responsibilities.

Qualifications

• 2–3 years of administrative experience, preferably in the Dubai real estate industry.
• Strong knowledge of Ejari, RERA forms, and DLD procedures.
• Proficiency in MS Office and real estate CRM platforms.

Responsibilities

• Oversee daily office administration, including managing calls, emails, and client inquiries.
• Prepare and maintain contracts, tenancy agreements, and real estate documentation.
• Support sales and leasing teams with client coordination and property viewings.

Skills

Strong knowledge of Dubai real estate processes

Experience in property listings

Basic property management skills

Proficiency in real estate CRM platforms

Excellent communication and customer service abilities

Strong organizational and multitasking skills

Tools

MS Office (Excel, Word, Outlook)

PropSpace

MasterKey

Salesforce

Job description

We are seeking a highly professional Administrative Executive to support our real estate operations in Dubai. The ideal candidate will manage day-to-day office administration, support the sales and leasing teams, oversee property listings, and ensure the smooth execution of all operational and client-facing activities. This role requires exceptional organizational skills, strong communication abilities, and a solid understanding of UAE real estate procedures.

Key Responsibilities

• Oversee daily office administration, including managing calls, emails, documentation, and client inquiries.
• Prepare and maintain contracts, tenancy agreements, Ejari registrations, RERA forms, and all related real estate documentation.
• Support sales and leasing teams with client coordination, property viewings, appointment scheduling, and CRM management.
• Handle property listings across major portals, ensuring accuracy, quality, and timely updates of all property information and media.
• Coordinate property management tasks, including tenant follow-ups, maintenance requests, renewal reminders, and owner communication.
• Maintain accurate records of transactions, listings, invoices, payments, and compliance documentation.
• Manage CRM systems (e.g., PropSpace, MasterKey, Salesforce) and ensure all data is updated and accurate.
• Coordinate with property owners, tenants, and external partners to ensure seamless operational processes.
• Provide excellent customer service to walk‑in clients and act as the first point of contact for all reception‑related activities.
• Assist with marketing coordination, property presentation materials, and other administrative support for the management team.

Requirements

• 2–3 years of administrative experience, preferably within the Dubai real estate industry.
• Strong knowledge of Ejari, RERA forms, DLD procedures, and real estate documentation.
• Hands‑on experience with property listings and basic property management tasks.
• Proficiency in MS Office and real estate CRM platforms.
• Excellent communication skills in English; Arabic is an advantage.
• Professional, organized, detail‑oriented, and capable of handling multiple tasks in a fast‑paced environment.

Skills

• Strong knowledge of Dubai real estate processes, including Ejari, RERA forms, and DLD procedures
• Experience in property listings across major real estate portals
• Basic property management skills (tenant coordination, maintenance follow-ups, renewals)
• Proficiency in real estate CRM platforms (PropSpace, MasterKey, Salesforce, etc.)
• Excellent communication and customer service abilities
• Strong organizational and multitasking skills
• High attention to detail and accuracy in documentation
• Proficiency in MS Office (Excel, Word, Outlook)
• Ability to work under pressure and manage time effectively
• Professional presentation and client‑handling skills
• Problem‑solving mindset with proactive work habits
• Team‑oriented attitude with the ability to coordinate across departments
• Familiarity with marketing coordination and property listing media preparation
• Fast learner with adaptability in a dynamic, fast‑paced environment