Administrative Assistant - Procurement

Hyatt Corporation; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading hospitality group in Dubai is seeking an experienced Administrative Assistant for Procurement. The role focuses on managing procurement contracts, vendor relationships, and compliance with organizational standards. Ideal candidates will possess strong organizational and communication skills, with a bachelor's degree and 3-5 years of relevant experience. Competitive salary and benefits offered.

Qualifications

• 3-5 years’ experience in contract management, procurement, or a related field.
• Ability to review contracts and identify potential issues.
• Familiarity with contract law and procurement regulations.

Responsibilities

• Oversee procurement contracts ensuring compliance and cost-effectiveness.
• Draft and review contracts with vendors.
• Manage vendor relationships and conduct performance evaluations.

Skills

Strong organizational skills

Excellent communication skills

Analytical skills

Problem-solving skills

Multitasking

Education

Bachelor’s degree in business, law, supply chain management, or a related field

Tools

Contract management software

Procurement systems

Microsoft Office

Job description

Administrative Assistant - Procurement

Grand Hyatt Grand Hyatt Dubai AE - DU - DubaiProcurement and PurchasingAdministrativeFull-timeReq ID : DUB005920Worldwide

Summary

The Procurement Contract Management & Administration role is responsible for overseeing all aspects of procurement contracts, ensuring proper documentation, smooth execution, compliance, cost-effectiveness. closure activities & final settlement of all terms

Key duties include drafting, reviewing contracts with vendors, ensuring alignment with legal and organizational standards.

Monitor contract timelines, milestones, and deliverables to ensure timely completion

The role involves managing vendor relationships, conducting performance evaluations, and securing favorable terms that maximize value and minimize risks for the organization

Administration

In addition to procurement tasks, the role has a significant administrative component.

This includes tracking and managing team attendance, leave requests, and coordinating schedules to maintain operational efficiency.

The individual is responsible for ensuring that all departmental activities comply with HR policies and for resolving any discrepancies related to attendance or leave.

General

The role requires maintaining an organized filing system for contracts and vendor records, preparing regular reports on contract status, vendor performance, department metrics, and procurement expenses.

Monitor contract expiration dates and proactively manage renewals or terminations.

Collaboration with sister hotels & internal departments such as Operations, HR and finance to ensure compliance, cost control, and efficient budget management.

Strong organizational, multitasking, and communication skills are essential, as the position involves liaising with both internal teams and external vendors.

The role ultimately aims to optimize procurement processes while ensuring administrative order within the department.

Qualifications

Skills and Qualifications :

A bachelor’s degree in business, law, supply chain management, or a related field.

Minimum 3-5 years’ experience in contract management (Legal background ), procurement and / or a related field, preferably in a multinational or complex business environment.

Ability to carefully review contract terms and identify potential issues or discrepancies.

Familiarity with contract law, preferred procurement regulations, and ethical standards.

Excellent written and verbal communication skills for managing stakeholders, resolving disputes and noting all Minutes of the Meeting (MoM).

Strong analytical and problem-solving skills to assess risks, performance, compliance & generating Reports.

Experience of contract management software, procurement systems, and Microsoft Office with presentation skills.

Key Performance Indicators (KPIs)

On-time contract execution and delivery of goods / services.

Timely renewals or terminations of contracts.

Risk management effectiveness.