Administrative Assistant

HSHome | Holiday Homes & Interior Design; Dubai; Hybrid; AED 60,000 - 120,000; Full time

Job summary

A creative and fast-growing company in Dubai is seeking an Administrative Assistant to support project operations. This role involves organizing files, managing emails and communications with guests and suppliers, and tracking deliveries. The candidate should have strong organizational skills and be proficient in Microsoft Excel and Google Workspace. The position is primarily remote, requiring occasional visits to the office for deliveries and meetings. A knowledge of the holiday home industry is desirable, and flexibility is key.

Benefits

Flexible working structure

Growth potential in creative projects

Dynamic work environment

Qualifications

• Must reside in Dubai with availability for occasional in‑person work.
• Previous experience in admin, project coordination, or executive assistance.
• Familiarity with the interior design or holiday home industry is a plus.

Responsibilities

• Maintain organized files, invoices, and documents (digital and physical).
• Keep Excel and Google Sheets updated with budgets, purchases, and timelines.
• Assist in scheduling meetings, deliveries, and contractor visits.
• Support guest communication for holiday homes (check-ins, inquiries, basic support).

Skills

Organizational skills

Time management

Communication skills in English

Proficiency in Microsoft Excel

Proficiency in Google Workspace

Follow-up skills

Job description

About Us

HSHome is a creative and fast-growing company based in Dubai, specializing in holiday home management and interior design. We offer complete solutions for property owners and investors — from custom furnishing packages to short-term rental operations. Our mission is to turn spaces into beautiful, functional, and profitable homes, combining design expertise with premium hospitality.

Job Description

We are seeking a highly organized and proactive Administrative Assistant to support the daily operations of our projects. This role is 70% remote and 30% on‑site and requires someone currently based in Dubai, available to occasionally assist in person with deliveries, permits, or meetings when needed.

The ideal candidate is detail-oriented, reliable, and capable of working both independently team. You’ll be involved in organizing project files, managing admin tasks, communicating with guests and suppliers, and supporting purchases and logistics.

Key Responsibilities

• Maintain organized files, invoices, and documents (digital and physical).
• Keep Excel and Google Sheets updated with budgets, purchases, and timelines.
• Assist in scheduling meetings, deliveries, and contractor visits.
• Help coordinate permit applications and follow‑ups with relevant authorities.
• Support online and in-person purchases for design projects.
• Track and confirm deliveries.
• Occasionally visit sites for document submission or to receive deliveries (as required).
• Help manage guest communication for holiday homes (check‑ins, inquiries, basic support).
• Liaise with suppliers and contractors for quotations, orders, and updates.
• Assist with booking flights, travel arrangements, and calendar coordination.

Requirements

• Must currently reside in Dubai with availability for occasional in‑person work.
• Previous experience in admin, project coordination, or executive assistance.
• Proficiency with Microsoft Excel and Google Workspace tools.
• Excellent organizational and time management skills.
• Strong communication skills in English (written and verbal).
• Ability to work independently, with strong follow‑up skills.
• Familiarity with the interior design or holiday home industry is a plus.
• UAE driving licence is a bonus but not mandatory.

Why Join HSHome

• Be part of a growing brand shaping some of Dubai’s most stylish interiors and holiday homes.
• Work in a dynamic environment where no two days are the same.
• Flexible working structure with clear goals and exciting projects.
• Growth potential and involvement in creative and entrepreneurial projects.