Administrative Assistant

ZETA INDUSTRIAL INSPECTION SERVICES L.L.C; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A professional services company in Abu Dhabi is seeking an experienced Administrative Assistant to support office operations. The role involves handling administrative tasks, managing communications, and ensuring a productive workplace. The ideal candidate should have at least 2 years of experience and strong Microsoft Office skills. This position offers a competitive salary, health insurance, and opportunities for professional growth.

Benefits

Competitive salary package

Paid annual leave

Health insurance coverage

Opportunities for professional growth

Supportive work environment

Qualifications

• Minimum 2 years of experience in an administrative or office assistant role.
• High level of accuracy and attention to detail.
• Ability to handle multiple tasks and meet deadlines in a fast-paced environment.

Responsibilities

• Perform daily clerical and administrative tasks to support the management team.
• Manage schedules, appointments, and meeting arrangements for executives.
• Handle all incoming and outgoing communications including phone calls, emails, and letters.

Skills

Microsoft Office proficiency

Communication skills

Organization

Time management

Interpersonal skills

Education

Diploma or Bachelor's Degree in Business Administration

Tools

Office management tools

Job description

We are hiring a professional and organized Administrative Assistant to support our office operations and management team. The successful candidate will play a key role in maintaining an efficient and productive workplace by handling administrative tasks coordinating communications and assisting with internal processes. This position requires attention to detail, time management and the ability to work independently in a fast‑paced environment.

Key Responsibilities:

• Perform daily clerical and administrative tasks to support the management team and staff
• Manage schedules, appointments, and meeting arrangements for executives and managers
• Handle all incoming and outgoing communications including phone calls, emails and letters
• Prepare reports, memos, letters, invoices and other documents using Microsoft Office
• Maintain organized filing systems both electronic and physical
• Assist in the preparation of company presentations and internal documents
• Monitor office supplies inventory and order new items as needed
• Coordinate with vendors and service providers for office maintenance and procurement
• Greet visitors, answer incoming calls and direct them to the appropriate department
• Help with HR‑related administrative work such as timesheets, leave tracking and employee records
• Support the onboarding process for new employees by preparing documentation and orientation schedules
• Ensure compliance with company policies and assist with maintaining workplace safety and cleanliness standards

Requirements:

• Minimum 2 years of experience in an administrative or office assistant role
• Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Excellent written and verbal communication skills in English (Arabic is a plus)
• Strong organizational and time‑management abilities
• High level of accuracy and attention to detail
• Ability to handle multiple tasks and meet deadlines in a fast‑paced environment
• Professional demeanor and strong interpersonal skills
• Familiarity with office management tools such as printers, scanners and basic IT systems
• Diploma or Bachelors Degree in Business Administration or a related field is preferred

Benefits:

• Competitive salary package
• Paid annual leave and public holidays as per UAE Labor Law
• Health insurance coverage
• Opportunities for professional growth and internal promotion
• Supportive and collaborative work environment
• Annual performance review and bonus scheme (based on company policy)