Administration Assistant (UAE National)

Wood PLC; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A global engineering firm is seeking a detail-oriented Administrative Assistant to support project operations in Abu Dhabi. The ideal candidate will have strong Microsoft Office skills, excellent English communication abilities, and at least one year of experience in an administrative role. This position offers a chance to work in a dynamic site environment supporting the ADNOC project.

Qualifications

• Minimum 1 year of experience as an admin assistant.

Responsibilities

• Perform full clerical, administrative, and general office duties.
• Organize and maintain files of the manager's correspondence.
• Schedule appointments and coordinate arrangements for meetings.
• Support in collecting information and data for reporting.
• Perform general office housekeeping activities as required.

Skills

Proficient in Microsoft Office

Excellent English verbal and written communication skills

Attention to detail

Ability to manage a high volume of work and prioritize effectively

Job description

JOB DESCRIPTION

Wood is seeking a motivated and detail-oriented Administrative Assistant (UAE National) to join our team on the ADNOC project. This role is a great opportunity for individuals who are organized, proactive, and eager to support project operations in a dynamic site environment.

As an Admin Assistant, you will play a key role in ensuring smooth day-to-day administrative support for the project team, handling documentation, coordinating communications, and assisting with office activities to help the project run efficiently.

RESPONSIBILITIES

• Perform full clerical, administrative, and general office duties involving transcription, typing, record and file maintenance, data entry, and telephone reception.
• Understand the content of the manager's job and methods of operation, as well as departmental operations and procedures.
• Organize and maintain files of the manager's correspondence, records, etc., and follow up on pending matters.
• Act as receptionist for the manager, screening correspondence and telephone calls.
• Schedule appointments and coordinate arrangements for meetings.
• Print, organize, and prepare information for meetings.
• Arrange travel, accommodation, and car hire; prepare routine letters and memoranda for the manager's review.
• Organize and expedite the flow of work through the office and initiate follow-up actions.
• Support in collecting information and data for reporting.
• Populate templates and create documents.
• Perform general office housekeeping activities as required.

QUALIFICATIONS

• Proficient in Microsoft Office.
• Excellent English verbal and written communication skills.
• Attention to detail.
• Ability to manage a high volume of work and prioritize effectively.
• Minimum 1 year of experience as an admin assistant.

ABOUT US

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects, and operations solutions in 60 countries, employing around 35,000 people.

Diversity Statement

We are an equal opportunity employer that recognizes the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment based on objective criteria and without regard to race, color, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with relevant laws.