Administration Assistant

"BD SELECT"; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading administrative firm in Dubai seeks a highly organized Administration Assistant. Responsibilities include managing travel arrangements, overseeing visa processes, and providing HR support. The ideal candidate must have prior experience in an administrative role, a Bachelor or MBA, and strong communication skills. This role demands the ability to multitask in a dynamic environment.

Qualifications

• Proven experience in an administrative role with HR tasks is a must.
• Driving license is a must.
• Ability to work independently and as part of a team.

Responsibilities

• Manage and monitor hotel and flight reservations for clients and employees.
• Oversee the creation and renewal of visas.
• Assist with HR-related tasks and support employee seminars.

Skills

Organizational skills

Communication skills

Time management

Problem-solving

Microsoft Office Suite

Education

Bachelor or MBA

Job description

We are seeking a highly organized and detail-oriented Administration Assistant to join our team. The successful candidate will be responsible for a variety of administrative and basics human resources tasks, ensuring smooth and efficient operations within the department. This role requires excellent communication skills and the ability to multitask in a fast-paced environment.

Key Responsibilities

• Travel and Accommodation Coordination:
• Manage and monitor hotel and flight reservations for both clients and employees, ensuring cost-effectiveness and adherence to company policies.
• Oversee the creation and renewal of visas, ensuring compliance with all regulatory requirements.
• Account Management:
• Track and facilitate the opening of new accounts, maintaining accurate records and documentation.
• HR Support:
• Assist with HR-related tasks, including employee tracking and updating HR systems as per free zone rules
• Provide support in the organization of employee seminars and training sessions.
• Administrative Support:
• Support the General Manager with scheduling, agenda management, and reporting.
• Handle general administrative duties as required to support the smooth running of the office.

Qualifications

• Proven experience in an administrative role with HR tasks is a must
• Bachelor or MBA
• Driving license is a must
• Strong organizational and time management skills.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving kills.