Admin Receptionist

Anchorage Shipping Line; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A logistics company in Dubai is seeking an experienced Administrative Officer to oversee daily office operations and manage calendars. The role requires proficiency in Microsoft Office and excellent communication skills to provide exemplary customer service. Candidates should have a bachelor's degree in Business Administration or related field. Additional administrative experience, especially in real estate or medical offices, is preferred. The position offers a dynamic work environment with diverse responsibilities.

Qualifications

• Must have excellent verbal and written communication skills.
• Proficiency in Microsoft Office, especially Word, Excel, and Outlook.
• Administrative experience preferred; real-estate and medical office knowledge is a plus.

Responsibilities

• Oversee daily office operations and manage calendars.
• Provide excellent customer service and assist with travel arrangements.
• Welcome guests and manage phone calls at the front desk.
• Coordinate property viewings and prepare real-estate documents.
• Maintain attendance reports and manage payroll.
• Ensure compliance with health and safety regulations.

Skills

Proficient in Microsoft Office

Strong verbal and written communication skills

Strong organizational abilities

Customer service orientation

Education

Bachelor's degree in Business Administration or related field

Job description

Job Overview

Oversee daily office operations, manage calendars, maintain records, provide excellent customer service, proficient in Microsoft Office.

• Assist with travel arrangements, handle mail and correspondence, and provide general administrative support.
• Welcome guests, manage phone calls, maintain office supplies, and ensure a professional front desk environment.
• Schedule appointments, manage phone systems, and handle patient or client check‑ins.
• Coordinate property viewings, prepare real‑estate documents, and respond to tenant inquiries.
• Maintain attendance reports, coordinate manpower issues, manage payroll and HSE compliance in site administration.
• Ensure compliance with ISO and health and safety regulations while maintaining records.
• Assist in budgeting and financial document processing, and provide customer service to enhance patient experience.

Qualifications

• Bachelor’s degree in Business Administration or related field (high school diploma or equivalent acceptable for some tasks).
• Proficiency in Microsoft Office (Word, Excel, Outlook) and electronic communication.
• Excellent verbal and written communication skills, with strong customer service orientation.
• Strong organizational, multitasking, and problem‑solving abilities.
• Administrative experience preferred; real‑estate and medical office knowledge a plus.