Admin Manager

Alliance Global; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A corporate facilities management company in Dubai is seeking an experienced Admin Supervisor. The role involves overseeing daily operations of office facilities, ensuring a clean, safe environment, and managing office layout. Ideal candidates will have at least 5 years of experience in administrative or facilities management, strong organizational skills, and a background in hospitality. This position offers an opportunity to create a welcoming atmosphere for staff and visitors while ensuring operational efficiency.

Qualifications

• 5+ years of experience in administrative management or facilities management.
• Experience in corporate or hospitality setting preferred.

Responsibilities

• Oversee general upkeep and maintenance of office buildings.
• Manage office layout and seating arrangements.
• Ensure compliance with health and safety regulations.
• Coordinate emergency response plans and safety checks.
• Manage reception area and organize company events.

Skills

Strong organizational and multitasking abilities

Excellent communication and interpersonal skills

Proven ability to manage and supervise a team

Attention to detail

Budgeting and resource management experience

Familiarity with health and safety protocols

Comfortable with facility management software

Education

Bachelor’s degree in Business Administration, Facility Management, or related field

Master’s degree

Job description

Admin Supervisor is responsible for overseeing the day‑to‑day operations of office facilities and ensuring they are maintained to the highest standards of cleanliness, safety, and functionality. This role combines administrative management with facility management responsibilities and requires a keen eye for hospitality. The Admin supervisor will ensure that the company’s facilities run smoothly and efficiently while creating a welcoming and professional environment for all staff and visitors.

Key Responsibilities

Facility Management:

• Oversee the general upkeep and maintenance of all office buildings, including regular inspections of the physical space to ensure a clean, safe, and organized work environment.
• Manage office layout and seating arrangements, ensuring that space is effectively utilized and conducive to collaboration and productivity.
• Ensure quality service and negotiate contracts for favorable terms.
• Ensure that all facilities comply with relevant health and safety regulations, conducting regular safety checks, and maintaining an updated record of safety protocols.
• Oversee the supply chain for office materials, stationery, office furniture, equipment, and other supplies. Maintain inventory and ensure timely restocking.
• Manage security protocols for the office, including key access, visitor logs, and CCTV monitoring to ensure the safety of employees, visitors, and assets.
• Coordinate emergency response plans, including fire drills, first-aid preparedness, and evacuation procedures.

• Ensure a professional, welcoming environment for both employees and visitors, maintaining the highest levels of service and comfort.
• Manage the reception area, ensuring that visitors are greeted promptly and professionally. Oversee the arrangement of meeting rooms and visitor lounges to meet hospitality standards.
• Organize and manage company events, meetings, and conferences, ensuring that all logistical aspects (venue, catering, equipment, etc.) are taken care of with an emphasis on quality and detail.
• Work closely with HR to enhance employee well‑being by creating a comfortable work environment with employee‑focused amenities such as coffee stations, wellness spaces, etc.
• Collaborate with other departments to ensure that office environments support operational needs, while also maintaining an atmosphere of hospitality and respect.

Qualifications & Skills

• Education: A bachelor’s degree in Business Administration, Facility Management, Hospitality Management, or a related field. A Master’s degree is a plus.
• Experience: Minimum of 5 years of experience in administrative management or facilities management, ideally within a corporate or hospitality setting.
• Skills:
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills to interact with both staff and visitors.
  • Proven ability to manage and supervise a team effectively.
  • Attention to detail, with an eye for hospitality and creating positive work environments.
  • Budgeting and resource management experience.
  • Familiarity with health and safety protocols, and a proactive approach to risk management.
  • Comfortable working with facility management software and office productivity tools.
• Personal Attributes:
  • Proactive and self‑motivated.
  • Strong problem‑solving skills, with the ability to handle emergency situations calmly.
  • Customer‑service oriented with a high standard of hospitality.
  • Ability to work in a fast‑paced environment while maintaining attention to detail.

Work Conditions

• This role will be based in the company’s main office location (Dubai).