Admin / Document Control - UAE National

Wood; Sharjah; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading firm in project management is recruiting an Admin / Document Controller in Sharjah. The role involves ensuring accurate accounting entries, timely invoice preparation, and managing profitability through billing calculations. Candidates should have a Degree or Diploma, proficiency in Excel, and strong supervision skills. The position is full-time and office-based, offering a chance to contribute to a major onshore project. Strong ethical communication and relationship-building abilities are essential.

Qualifications

• Further education through College or University / Degree / Diploma.
• Proficient user of Excel.
• People supervision skills.
• Good commercial knowledge.
• Ability to form and maintain strong working relationships.
• Strong ethical values and communicates with openness and honesty.

Responsibilities

• Ensure all accounting entries are prepared accurately and in line with corporate deadlines.
• Liaise with auditors for compliance.
• Calculate billing and cost rates to manage profitability.
• Focus on cash collection and optimization of DSO.
• Ensure balance sheet areas are reconciled and controlled.

Skills

Excel proficiency

People supervision skills

Good commercial knowledge

Education

Degree or Diploma

Job description

Wood is recruiting for an Admin / Document Controller – UAE National to join its UAE Business Unit focusing on ensuring that all accounting entries are prepared accurately and in line with corporate deadlines for a Major Onshore Brownfield Project in Dubai, UAE. This role is a full-time office-based role in Sharjah, UAE.

Key Objectives

• Ensure that all accounting entries are prepared accurately and in line with corporate deadlines
• Ensure invoices are prepared in a timely manner and in accordance with the commercial terms of the contract; ensure results are accurately reported and analyzed
• Calculation of billing and cost rates, and analysis of margins to manage profitability
• Liaising with external, internal and client auditors
• Linkage with business manager and contracts administrator regarding any contractual aspects

Responsibilities for Internal Candidates

• Ensure that all accounting entries are prepared accurately and in line with corporate deadlines
• Ensure invoices are prepared in a timely manner and in accordance with the commercial terms of the contract
• Ensure results are accurately reported and analyzed
• Calculation of billing and cost rates, and analysis of margins to manage profitability
• Responsibility for compliance with financial management Framework within the individual’s sphere of control
• Focus on cash collection, optimization of DSO and minimization of unbilled items together with ensuring these balance sheet areas are appropriately reconciled, analyzed and controlled
• Liaising with external, internal and client auditors
• Linkage with business manager and contracts administrator regarding any contractual aspects

Expected

• Further education through College or University / Degree / Diploma
• Proficient user of Excel
• People supervision skills
• Good commercial knowledge
• Ability to form and maintain strong working relationships
• Strong ethical values and communicates with openness and honesty