Admin & Executive Assistant

PETRONEX; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading oil and gas company in Dubai is seeking an Executive Assistant to provide high-level administrative support to senior management. Responsibilities include managing calendars, coordinating communications, and overseeing office operations. The ideal candidate has a Bachelor’s degree in Business Administration and 2–5 years of experience in administrative roles. Strong organizational skills and proficiency in MS Office are essential for success in this role.

Qualifications

• 2–5 years experience in admin and executive assistant roles.
• High level of discretion and professionalism.

Responsibilities

• Provide full administrative and executive support.
• Prepare and coordinate reports and presentations.
• Coordinate internal and external communications.
• Oversee daily office operations and vendor coordination.
• Support logistic and account administration.
• Organize and support meetings and events.
• Monitor deadlines and follow up on action items.
• Assist with compliance and regulatory documentation.

Skills

Excellent communication skills in English

Strong organizational skills

Multitasking

Time-management skills

Proficiency in MS Office

Problem-solving ability

Education

Bachelor’s degree in Business Administration or related field

Job description

Overview

To provide high-level administrative and executive support to senior management while ensuring smooth day-to-day office operations, coordination, and communication.

Responsibilities

• Provide full administrative and executive support, including management of calendars, meetings, travel arrangements, correspondence, and confidential documents
• Prepare and coordinate reports, presentations, agendas, and minutes of meetings
• Coordinate internal and external communications with management, staff, clients, vendors, and relevant authorities
• Oversee daily office operations, including document control, filing systems, office supplies, asset management, and vendor coordination
• Support logistic and account administration, including logistic coordination, invoice processing, expense tracking, and basic accounting support
• Organize and support meetings, events, and business visits
• Monitor deadlines, follow up on action items, and ensure timely execution of management instructions
• Assist with compliance, audit, and regulatory documentation requirements
• Maintain professionalism, confidentiality, and efficiency while performing additional tasks as assigned by management

Qualifications & Skills

• Bachelor’s degree in Business Administration or related field (preferred)
• 2–5 years experience in admin and executive assistant roles
• Excellent communication skills in English
• Strong organizational, multitasking, and time-management skills
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• High level of discretion, professionalism, and problem-solving ability