Admin Coordinator - Homecare

Ghobash Group; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A healthcare support organization in Abu Dhabi is seeking an experienced administrative support professional. The role involves monitoring staff attendance, preparing monthly reports, scheduling transport, and supporting quality assurance activities. Candidates should have a Bachelor's degree or equivalent, along with at least 3 years of relevant experience in administrative roles and homecare scheduling. This is a full-time position with no remote work opportunities.

Qualifications

• At least 3 years experience in the administrative support field.
• Experience in Homecare scheduling the ROTA.

Responsibilities

• Monitor Staff attendance every month.
• Prepare monthly reports for staff and supplies.
• Handle leave reservations and transport scheduling.
• Document internal audits and quality assurance activities.

Skills

Administrative support

Staff scheduling

Quality assurance

Record handling

Education

Bachelor or equivalent qualification

Medical Background qualification

Job description

Monthly Staffs Schedule assignment to all patients. Responsible for the distribution of INSTA Accounts for each team. (Operational ROTA/DAMAN ROTA)

• Monitor Staff attendance every month with the required hours (Daily Time Record/OMT)
• Prepare monthly report for in/out staff.
• Prepare transportation distribution schedule.
• Handle leave reservations for all medical staff and operation team.
• Arrange hospital appointments for our patient in case asked for.
• Booking ambulance for patients during appointments/transfers after discharge from the hospital.
• Prepare monthly reports for bedside supplies.
• Handle cash patient records in cooperation with Patient Relation Officer.
• Handle platform as but not limited to Dardoc etc.
• Handle other projects such as DMine Pump Ever Pharma.
• Assist the Operation Team with required Documents and Meetings.
• Document internal audits and other quality assurance activities.
• Collect and compile statistical quality data.
• Prepare reports to communicate outcomes of quality activities.
• Coordinate and support onsite audits conducted by external providers.
• Distribute meeting agenda.
• Attend and prepare minutes of meeting.
• Support Quality team in Audit preparation.

Qualifications

Bachelor or equivalent qualification; Medical Background qualification.

Additional Information

At least 3 years experience in the administrative support field & Homecare Experience scheduling the ROTA.

Remote Work

No

Employment Type

Fulltime