Admin Coordinator

National Ambulance UAE; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A healthcare organization in Abu Dhabi seeks an Admin Coordinator to provide comprehensive administrative support. Responsibilities include organizing documentation, coordinating communications, scheduling meetings, and preparing reports. The ideal candidate has a Bachelor's degree in Business Administration and 3-5 years of administrative experience. Strong organizational and communication skills, alongside proficiency in MS Office applications, are essential for success. This position offers a pay range of 10,000 AED.

Qualifications

• Minimum 3-5 years of administrative experience.
• Ability to handle multiple tasks and prioritize effectively.

Responsibilities

• Organize, maintain, and update departmental documentation.
• Coordinate internal and external communications.
• Assist in scheduling meetings and preparing agendas.
• Support the preparation of reports and presentations.
• Maintain physical and electronic filing systems.
• Process administrative transactions such as office supplies and requisitions.
• Track and follow up on assigned actions and pending tasks.
• Assist in organizing departmental events and other activities.
• Provide general administrative support to managers.
• Identify opportunities for administrative process improvements.

Skills

Strong organizational and coordination skills

Excellent verbal and written communication skills

Proficiency in MS Office applications

High attention to detail

Time-management abilities

Education

Bachelor’s degree in Business Administration, Management, or a related field

Job description

The Admin Coordinator provides comprehensive administrative and coordination support to the assigned department or function, ensuring efficient day-to-day operations. The role supports documentation management, communication coordination, scheduling, reporting, and general administrative activities to enhance operational effectiveness and service delivery across the organization.

About the Role

The Admin Coordinator provides comprehensive administrative and coordination support to the assigned department or function, ensuring efficient day-to-day operations.

Responsibilities

• Organize, maintain, and update departmental documentation, records, and correspondence in line with organizational standards.
• Coordinate internal and external communications, including emails, telephone calls, and official correspondence.
• Assist in scheduling meetings, preparing agendas, coordinating logistics, and recording and distributing minutes.
• Support the preparation of reports, presentations, and routine management documentation.
• Maintain physical and electronic filing systems to ensure data accuracy, confidentiality, and accessibility.
• Process administrative transactions such as travel requests, service requests, office supplies, and requisitions in accordance with approved procedures.
• Track and follow up on assigned actions and pending tasks to ensure timely completion.
• Assist in organizing departmental events, workshops, meetings, and other official activities.
• Provide general administrative support to managers and team members as required.
• Identify opportunities for administrative process improvement and support implementation of enhancements.
• Perform any other duties assigned by the line manager in support of departmental and organizational objectives.

Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum 3-5 years of administrative experience.

Required Skills

• Strong organizational and coordination skills.
• Excellent verbal and written communication skills.
• Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook).
• Ability to handle multiple tasks and prioritize effectively.
• High attention to detail and accuracy in documentation.
• Ability to work independently and collaboratively within teams.
• Strong follow-up, problem-solving, and time-management abilities.

Preferred Skills

• Experience in office administration or executive support.
• Familiarity with office management systems and procedures.
• Ability to adapt to changing priorities in a fast-paced environment.
• Knowledge of basic HR or project support functions is a plus.

Pay range

10,000 AED