Admin Assistant - Home Division

Gulf Marketing Group (GMG Group); Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A well-being company based in Dubai is seeking an administrative professional to perform general clerical duties and provide administrative support. The role includes coordinating correspondence, managing office supplies, and assisting with special projects to ensure smooth operations in the office environment. Ideal candidates should possess strong organizational skills and the ability to maintain confidentiality.

Responsibilities

• Performs general clerical duties including typing, photocopying, and filing.
• Responds, sorts, and distributes incoming correspondence.
• Facilitates collection and dispatch of all correspondence.
• Sends internal communications to keep personnel updated.
• Coordinates the supply and maintenance of office equipment.
• Provides administrative documents like quotations and agreements.
• Supports filing and document control activities.
• Develops spreadsheets, documents, reports, and presentations.
• Composes routine letters, reports, and minutes of meetings.
• Updates data to maintain internal files and records.
• Schedules appointments and manages arrangements for meetings.
• Maintains confidentiality of documents and information.
• Assists in completion of special projects.

Job description

Overview

GMG is a global well-being company retailing, distributing and manufacturing a portfolio of leading international and home-grown brands across sport, everyday goods, health and beauty, properties and logistics sectors. Under the ownership and management of the Baker family for over 45 years, GMG is a valued partner of choice for the world's most successful and respected brands in the well-being sector. Working across the Middle East, North Africa, and Asia, GMG has introduced more than 120 brands across 12 countries. These include notable home-grown brands such as Sun & Sand Sports, Dropkick, Supercare Pharmacy, Farm Fresh, Klassic, and international brands like Nike, Columbia, Converse, Timberland, Vans, Mama Sita's, and McCain.

Suncoast, the definitive destination for outdoor furniture and accessories in the UAE, is a homegrown brand that was born out of a commitment to bridge a gap in the market for thoughtfully designed and expertly crafted outdoor furniture and accessories that can withstand the unique weather conditions of the Middle East. Beyond its own range, the stores are also home to premium international outdoor brands such as Higold, Edemlan, and Nardi.

Responsibilities

• Performs general clerical duties to include but not limited to typing, photocopying, faxing, mailing, and filing
• Responds, sorts and distributes incoming correspondence, including phone calls, faxes and emails
• Facilitates collection, distribution and dispatch of all correspondence (couriers/ letters/ bills) related to the related Division/Business Unit/Department
• Sends out internal communications for any new updates related to the Division/Business Unit/Department to ensure all personnel are aware and updated about the same
• Coordinates and facilitates the supply and maintenance of office equipment, whenever required
• Provides administrative documents including tender specifications, client quotations, vendor purchase orders, agreements and contracts, etc.
• Supports in filing and other document control activities for the Division/Business Unit/Department to ensure that all documents are stored and available for subsequent use
• Develops and updates spreadsheets, documents, reports and presentations as per the requirement
• Composes and types routine letters, memoranda, reports, presentations and minutes of meetings
• Gathers, enters, and/or updates data to maintain internal files, records and databases, as appropriate
• Schedules appointments and manages arrangements for events/meetings of the related Division/Business Unit/Department
• Maintains confidentiality of documents and information received
• Assists in the coordination, supervision, and completion of special projects as appropriate

Location

Location: GMG Home - Dubai Investment Park 2