Admin Assistant

Dicetek LLC; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading logistics company in Dubai is looking for a professional to manage SPA courier and collection activities. The role includes handling dispatch and collection of sales agreements through courier services and ensuring timely retrieval of documents. Responsibilities also involve coordinating with clients, overseeing documentation processes in Salesforce, and enhancing operational efficiency. Candidates should be detail-oriented with strong organizational skills.

Responsibilities

• Handle the dispatch and collection of Initial and Final Sales and Purchase Agreements via DHL and TCS.
• Coordinate with Sales Advisors/clients for timely completion and signing of SPAs.
• Oversee the scanning, uploading, and updating of SPAs in Salesforce.
• Manage the organization and archival of SPA documents.
• Monitor courier activities and provide regular updates.

Job description

Job Responsibilities

• SPA Courier and Collection Management: Handle the dispatch and collection of Initial and Final Sales and Purchase Agreements (SPAs) through DHL and TCS courier services. Track shipments via Salesforce and courier portals and ensure timely retrieval of signed SPAs from clients and Sales Agents.
• Coordination and Follow-up: Coordinate with Sales Advisors/ clients to ensure timely completion and signing of Initial and Final SPAs. Resolve any courier-related queries raised by the Sales team.
• SPA Documentation: Oversee the scanning, uploading, and accurate milestone updating of all SPAs in Salesforce, ensuring adherence to established processes and documentation standards.
• Archiving and Organization: Manage the proper organization, archiving, and storage of SPA documents.
• Process Monitoring and Reporting: Monitor courier activities and SPA handling processes and provide regular updates and reporting to ensure smooth operations and continuous process improvement.