Admin Assistant

Optimal Innovation; Abu Dhabi; On-site; AED 40,000 - 60,000; Full time

Job summary

A dynamic fintech startup is seeking an Office Admin Officer to ensure smooth office operations in Abu Dhabi. You will manage facilities, vendor relationships, and administrative support activities to maintain a compliant workplace. The ideal candidate should have a Bachelor's degree in Business Administration and 1–3 years of experience in similar roles. You will benefit from a collaborative environment and opportunities for career growth while contributing to innovative projects.

Benefits

Opportunities for learning

Supportive work environment

Career mobility

Qualifications

• Bachelor’s degree in Business Administration, Commerce, or related field.
• 1–3 years of experience in office administration or coordination.
• Strong organizational and multitasking abilities.

Responsibilities

• Oversee daily office operations and ensure workspace maintenance.
• Manage vendor relationships and office procurement.
• Process utility payments on time.

Skills

Organizational abilities

Multitasking

English communication

Proficiency in MS Office

Basic accounting knowledge

Education

Bachelor’s degree in Business Administration

Tools

MS Office

Canva

Job description

Job Title:

Office Admin Officer

Department:

Administration

Reporting Line:

HR Manager

Location:

UAE

Company:

TNW Optimal Innovation

About Us

TNW Optimal Innovation is a fast-growing fintech startup driving digital transformation through innovative payment solutions, software development, and business process optimization. We thrive on creativity, agility, and collaboration to deliver value to our clients.

Purpose Of The Role

The Office Admin Officer ensures smooth day-to-day functioning of the office by managing facilities, vendor coordination, utilities, purchases, and administrative support activities. The role is responsible for maintaining an efficient, well-organized, and compliant workplace environment while supporting internal teams with operational requirements.

Core Responsibilities

• Office Administration & Facility Management - Oversee daily office operations and ensure the workspace is well-maintained.
• Vendor & Purchase Management - Manage vendor relationships, service agreements, and payment coordination; handle office procurement, equipment purchases, and resolve billing issues.
• Utilities & Payments - Manage and process utility payments (TAQA, water, rent, coffee machines, WiFi, mobile services) on time to avoid service interruptions.
• Petty Cash & Expense Handling - Manage petty cash and track expenses in coordination with HR and Finance; maintain receipts and ensure accurate monthly reconciliation.
• Events & Coordination - Support office events, festival celebrations, and employee engagement activities.
• Travel & Accommodation Support - Assist with travel bookings, hotel arrangements, and logistics for employees and guests.
• Fleet & Driver Coordination - Coordinate daily schedules with company drivers and support fleet-related administrative tasks.
• Telecommunication & Internet Management - Oversee office telecommunication systems, internet services, and related vendor coordination.
• Administrative Support to Director & Teams - Provide administrative support including scheduling, correspondence, follow-ups, and preparation of professional reports, presentations, and documents; maintain smooth communication with internal teams and external stakeholders while ensuring confidentiality.

Qualifications & Skills

• Bachelor’s degree in Business Administration, Commerce, or related field.
• 1–3 years of experience in office administration, Admin Assistant or coordination. Home Country Experience also Consider.
• Strong organizational and multitasking abilities.
• Excellent English communication skills; Arabic preferred.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook); familiarity with AI productivity tools and Canva is a plus.
• Basic knowledge of accounting, invoice handling, and expense reconciliation.
• Must be based in the UAE.
• Able to work independently and maintain professionalism at all times.

Why Join Us?

• Make a Real Impact: Be part of a fast-growing fintech team driving innovation.
• Innovative Work: Collaborate on advanced digital solutions with cross-functional teams.
• Career Growth: Opportunities for learning, international exposure, and career mobility.
• Supportive Environment: Work with a friendly, collaborative team that values your ideas.

Apply Now

To be a key part of TNW Optimal Innovation and help maintain a well-organized, efficient, and dynamic workplace!