Accounts and Business Support Assistant

SMITH TATE; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A financial services company in Dubai seeks an Accounts and Business Support Assistant to maintain financial records, process transactions, and manage day-to-day office operations. The ideal candidate should have a Bachelor’s degree in a related field and 1–3 years of experience in accounting and office administration. Knowledge of UAE accounting practices and fluency in English are preferred. This role offers a dynamic and collaborative work environment with opportunities for personal and professional growth.

Qualifications

• 1–3 years of relevant experience in accounting and office administration.
• Experience in UAE accounting practices (VAT, documentation, WPS) is an advantage.
• Strong knowledge of bookkeeping and basic accounting principles.

Responsibilities

• Support finance and administrative functions by maintaining financial records.
• Prepare and process invoices, receipts, payment vouchers, and other documents.
• Coordinate with suppliers and customers for pending payments.

Skills

Organizational skills

Attention to detail

Communication skills

Interpersonal skills

Fluency in English

Education

Bachelor’s degree in Accounting, Finance, Business Administration or related field

Tools

MS Office (Excel, Word)

Tally

QuickBooks

ERP software

Job description

Role Overview

The Accounts and Business Support Assistant will support the finance and administrative functions of the company by maintaining financial records, processing transactions, and ensuring smooth day-to-day office operations. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple responsibilities efficiently.

Accounting Duties

• Maintain daily financial transactions and update accounting systems (AR/AP).
• Prepare and process invoices, receipts, payment vouchers, and purchase orders.
• Assist in bank reconciliations, vendor reconciliations, and account statements.
• Support month‑end closing activities, accruals, and journal entries.
• Coordinate with suppliers and customers for pending payments.
• Assist in preparation of financial reports as required by management.
• Maintain proper filing of accounting documents for audit compliance.
• Manage petty cash and expense claims.

Administrative Duties

• Handle office administration tasks including documentation, records management, and supplies procurement.
• Maintain employee attendance records and assist in payroll processing.
• Coordinate meetings, appointments, and travel arrangements.
• Handle incoming calls, emails, and general office inquiries.
• Assist in logistics, HR coordination, and onboarding of new staff.
• Ensure office facilities are well maintained and assist with vendor management.
• Support management with any operational and administrative tasks as needed.
• Experience with DMCC for visa processing and health insurance processing.
• Assist with visa processing, renewals, and cancellation procedures through relevant UAE government portals (e.g., ICP, E‑Channel).
• Manage health insurance registration and renewals for employees as per policy.
• Handle DMCC portal submissions, company licensing requirements, and compliance documentation.
• Maintain up‑to‑date records of company legal documents (trade license, MOA, establishment card, etc.).

What We Are Looking For

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• 1–3 years of relevant experience in accounting and office administration.
• Experience in UAE accounting practices (VAT, documentation, WPS) is an advantage.
• Fluent in English; additional languages are a plus.
• Strong knowledge of bookkeeping and basic accounting principles.
• Proficiency in MS Office (Excel, Word) and accounting software (e.g., Tally, QuickBooks, ERP).
• Excellent communication and interpersonal skills.
• Strong organizational skills with ability to prioritize tasks.
• Attention to detail and high degree of accuracy.
• Ability to work independently and as part of a team.