Human Resource Management à Afrique du Sud

The Payroll & HR Administrator is responsible for the accurate and compliant processing of South African (monthly) and international (bi-weekly, bi-monthly, and monthly) payrolls. The role also supports the Learning & Development (L&D) function by handling training logistics, scheduling, and records management. It demands strong payroll knowledge, administrative capability, and exceptional attention to detail.

Key Responsibilities

Payroll Administration:

• Maintain and update employee data accurately within the HRIS, including onboarding, terminations, salary adjustments, and employment status changes.
• Ensure payroll records are correctly set up and consistently aligned with HRIS data.
• Collaborate closely with the HR team to validate all employee information relevant to payroll processing.
• Administer leave records, ensuring proper integration between leave management modules and payroll to reflect correct balances and payouts.
• Ensure full compliance with all statutory payroll requirements (e.g., PAYE, UIF, SDL, COIDA), tax legislation, and internal company policies.
• Process payrolls for both South African (monthly) and international employees (across bi-weekly, bi-monthly, and monthly cycles), ensuring accuracy, deadlines, and local compliance.
• Prepare detailed payroll summaries and reports for management review and approval prior to payroll release.
• Process and submit third-party payments in a timely manner.
• Coordinate with Finance for payroll reconciliations, general ledger entries, and preparation of payroll-related financial statements or audits.
• Address and resolve employee payroll and benefits queries promptly, maintaining high standards of confidentiality and professionalism.
  
  

Learning & Development Coordination:

• Facilitate the onboarding of new employees on the Learning Management System (LMS), ensuring timely access to required learning modules.
• Coordinate and manage induction training, including scheduling, tracking attendance, and maintaining records of completion.
• Generate and distribute training progress reports from the LMS and HRIS for internal stakeholders.
• Capture records of non-iLearn (external or informal) training on the HRIS, ensuring data integrity for compliance and reporting purposes.
• Design and create quizzes and surveys using the LMS or approved platforms to assess learning retention and gather feedback.
  
  

Skills and Capabilities

• Strong numerical aptitude
• Excellent attention to detail
• Able to follow structured processes and instructions
• Strong written and verbal communication skills
• Able to function independently and collaborate in a team
• Exceptional time management and organizational skills
• Able to work within non-negotiable deadlines and maintain high standards
  
  

Minimum Requirements

Qualifications:

• National Senior Certificate
• Certificate in Payroll Administration or equivalent
  
  

Experience:

• 2-3 years of proven experience as a Payroll Administrator or similar role
• Experience with international payroll preparation will be advantageous
• Experience with HRIS is beneficial
  
  

Job Related Knowledge:

• Legislation – SARS, UIF, and all relevant remuneration regulations
• BCEA
• Funds – Medical Aid, Pension Fund, Retirement Fund, etc.
• HR Policies and Procedures
• Payroll software programs – Sage, SAP Payroll System, SAP HCM, etc.
• Microsoft Excel
  
  

Other Specific Requirements:

• Fully bilingual (Afrikaans and English)
• Proficiency in Microsoft Office, especially Excel