Work from home - Administrative Assistant

Easy Recruiter; City of Rochester (NY); Remote; USD 27,552 - 34,440; Part time

Job summary

A recruitment agency is seeking a part-time Administrative Assistant to work remotely in the United States, specifically in Rochester, NY. This role involves managing project electronic files, providing regulatory support, and engaging with clients and project staff. Ideal candidates should be organized self-starters with excellent communication skills and 2+ years of administrative experience in a regulated industry. Proficient use of Microsoft Office tools and knowledge of environmental regulations are essential.

Qualifications

• 2+ years of administrative experience in a regulated industry.
• Ability to work remotely and independently.
• Experience in client service.

Responsibilities

• Manage project electronic files and assist with organizing technical documents.
• Evaluate environmental documentation and apply regulatory compliance requirements.
• Monitor a project-wide email inbox for client and subcontractor communications.

Skills

Organized self-starter

Excellent written and verbal communication skills

Attention to detail

Proficient in Microsoft Office

Knowledge of environmental regulations

Client service experience

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office (Teams, Outlook, Word, Excel, PowerPoint)

Adobe Acrobat

Job description

Work from Home – Administrative Assistant

About the Job

The position is part‑time 15‑20 hours per week through Nov 2022, with potential to increase to 24‑30 hours after Nov 2022. This remote role requires engaging with the administrator, project staff, and clients via email, phone, and Microsoft Teams.

Responsibilities – Administrative Assistance

Manage project electronic files (e.g., create task‑ and contract‑specific files) and, when requested, assist with organizing and preparing technical documents and presentations. Maintain and update project‑specific guides.

Responsibilities – Regulatory Support

Evaluate environmental documentation and apply regulatory compliance requirements. Enter data into an online database and verify digital content against known regulatory standards. Conduct ad‑hoc regulatory research. Monitor a project‑wide email inbox that receives client and subcontractor communications. Understand client SOPs to provide appropriate assistance to front‑line customer sites.

Required Qualifications

Organized self‑starter with attention to detail. Ability to work remotely and independently, thrive in a fast‑paced environment, multitask, and prioritize workload. Excellent written and verbal communication skills. Proficient in recordkeeping and in Microsoft Office (Teams, Outlook, Word, Excel, PowerPoint) including data entry, formatting, and printing. Proficient in Adobe Acrobat for manipulating and editing PDFs. Capable of creating and maintaining digital document repositories. Knowledge of environmental regulations. Ability to research and access information, perform QA/QC. Experience in client service. 2+ years of administrative experience in a regulated industry. Preferred education: bachelor’s degree or equivalent.