Administrative Assistant - USA

Recruit Monitor; Los Angeles (CA); Remote; USD 27,552 - 41,328; Part time

Job summary

A leading recruitment firm is seeking a remote Administrative Assistant to work part-time, 15-20 hours per week with potential increases. Responsibilities include organizing project documents and maintaining compliance records, alongside excellent data management and communication skills. Candidates should have a high school diploma and 2+ years of relevant experience. This position requires reliable internet and a suitable home office environment.

Qualifications

• Minimum 2+ years of business-relevant experience in a related role.
• Understanding of environmental laws and regulatory compliance.

Responsibilities

• Organize project digital documents and create technical files.
• Maintain and update individual handbooks.
• Review environmental records for compliance.
• Enter data into an online database.
• Monitor job email mailbox and respond to clients.

Skills

Organized self-motivated with keen attention to detail

Ability to work remotely and independently

Exceptional oral and written communication skills

Competent in data management and Microsoft Office

Proficient in Adobe Acrobat

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Office

Adobe Acrobat

Job description

About the job Administrative Assistant - USA

The position is part time 15-20 hours per week with potential to increase to 24-30 hours after November 2022. This is a remote role that will require connecting with the supervisor, project team members, and customers via email, phone, and Microsoft Teams.

Responsibilities

• Organize project digital documents and create technical files and presentations.
• Maintain and update individual handbooks.
• Review environmental records and enforce regulatory compliance requirements.
• Enter data into an online database and document electronic component compliance versus established standards.
• Conduct impromptu regulatory analysis.
• Monitor the job e‑mail mailbox and respond to emails from flight terminal clients and task subcontractors.
• Apply the client standard procedure to provide appropriate support to client industry locations.

Required Skills

• Organized self‑motivated with keen attention to detail.
• Ability to work remotely and independently in a busy environment; multitask and prioritize effectively.
• Track the status of tasks and communicate efficiently with a variety of stakeholders by phone and email.
• Exceptional oral and written communication skills.
• Competent in data management and proficiency in Microsoft Office (Teams, Outlook, Word, Excel, PowerPoint), including data entry, formatting, and printing of spreadsheets; filtering and sorting data.
• Proficient in Adobe Acrobat, including editing and updating files.
• Experience creating and maintaining electronic filing systems for technical documentation.
• Understanding of environmental laws and regulatory compliance.
• Data access and QA/QC skills.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Minimum 2+ years of business‑relevant experience in a related role.

Remote Work

This position is fully remote. The successful candidate will have reliable internet access and a suitable home office environment.