Administrative Assistant - Entry Level (Remote)

Jobsultant Solutions; New York (NY); Remote; USD 27,552 - 34,440; Part time

Job summary

A leading consultancy firm is seeking an entry-level Administrative Assistant for a remote role. This part-time position (15–20 hours per week) may increase in hours post-November 2022. Responsibilities include managing digital reports, coordinating documents, and facilitating client communication. Candidates should possess strong organizational skills and a minimum of 2 years of related experience, alongside proficiency in Microsoft Office and Adobe Acrobat. Join a dynamic team with opportunities for development and advancement.

Qualifications

• Must be able to work independently in a busy environment.
• Strong written and verbal communication abilities required.
• Minimum 2 years of related experience is essential.

Responsibilities

• Manage digital job reports and project-specific files.
• Coordinate and produce technical documents and meetings.
• Monitor and update program client handbooks.
• Conduct regulatory research as needed.

Skills

Organized

Detail-oriented

Excellent communication skills

Data entry

Client-service experience

Education

Associate's or Bachelor's degree

Tools

Microsoft Office (Teams, Outlook, Word, Excel, PowerPoint)

Adobe Acrobat

Job description

Administrative Assistant - Entry Level (Remote)

Part‑time position – 15–20 hrs per week through November 2022, potentially increasing to 24–30 hrs per week thereafter. Remote.

Responsibilities

• Manage digital job reports, develop venture‑ and project‑specific files.
• Coordinate and produce technical documents and meetings.
• Monitor and update program client handbooks.
• Assess environmental documentation and administer compliance requirements.
• Enter data into an online database and evaluate digital content against regulatory requirements.
• Conduct ad hoc regulatory research.
• Manage the job email mailbox, responding to client and subcontractor inquiries.
• Serve client sites in accordance with standard procedures.

Qualifications

• Organized, detail‑oriented, able to work independently in a busy environment.
• Excellent communication skills (phone and e‑mail).
• Strong written and verbal communication abilities.
• Proficient in data entry and QA/QC.
• Experienced with Microsoft Office (Teams, Outlook, Word, Excel, PowerPoint).
• Familiarity with Adobe Acrobat for editing reports.
• Knowledge of environmental regulations.
• Client‑service experience.
• Associate’s or Bachelor’s degree; minimum 2 years of related experience.

Work Environment

Remote; part of a project team with daily interaction with the crew. Development and advancement opportunities are available.