Administrative Assistant - Entry Level (Remote)

Jobsultant Solutions; Providence (RI); Remote; USD 20,664 - 27,552; Part time

Job summary

A remote consultancy seeks an Entry Level Administrative Assistant to manage job reports, coordinate technical documents, and provide client support. The ideal candidate should be organized, detail-oriented, and possess excellent communication skills, both verbal and written. Proficiency in Microsoft Office and familiarity with environmental regulations are essential. This part-time role offers remote work with potential for increased hours and opportunities for professional development.

Qualifications

• Able to work independently in a busy environment.
• Strong written and verbal communication abilities.
• Knowledge of environmental regulations.

Responsibilities

• Manage digital job reports and develop project-specific files.
• Coordinate and produce technical documents and meetings.
• Monitor and update program client handbooks.

Skills

Organized

Detail-oriented

Excellent communication skills

Proficient in data entry

Client-service experience

Education

Associate’s or Bachelor’s degree

Tools

Microsoft Office

Adobe Acrobat

Job description

Administrative Assistant - Entry Level (Remote)

Part‑time position – 15–20 hrs per week through November 2022, potentially increasing to 24–30 hrs per week thereafter. Remote.

Responsibilities

• Manage digital job reports, develop venture‑ and project‑specific files.
• Coordinate and produce technical documents and meetings.
• Monitor and update program client handbooks.
• Assess environmental documentation and administer compliance requirements.
• Enter data into an online database and evaluate digital content against regulatory requirements.
• Conduct ad hoc regulatory research.
• Manage the job email mailbox, responding to client and subcontractor inquiries.
• Serve client sites in accordance with standard procedures.

Qualifications

• Organized, detail‑oriented, able to work independently in a busy environment.
• Excellent communication skills (phone and e‑mail).
• Strong written and verbal communication abilities.
• Proficient in data entry and QA/QC.
• Experienced with Microsoft Office (Teams, Outlook, Word, Excel, PowerPoint).
• Familiarity with Adobe Acrobat for editing reports.
• Knowledge of environmental regulations.
• Client‑service experience.
• Associate’s or Bachelor’s degree; minimum 2 years of related experience.

Work Environment

Remote; part of a project team with daily interaction with the crew. Development and advancement opportunities are available.