Administrative Assistant - Entry Level (Remote)

Jobcertify; Chicago (IL); Remote; USD 2,066,000 - 3,031,000; Part time

Benefits offered by this job

Remote work

Job summary

A remote services company is seeking an Administrative Assistant - Entry Level to support project teams. Responsibilities include managing digital job reports, coordinating documents, and responding to client inquiries. This part-time position offers flexibility, ideal for organized candidates with strong communication skills and a background in client service. An Associate’s or Bachelor’s degree with at least two years of related experience is required. Opportunities for development and advancement are also available.

Qualifications

• Minimum 2 years of related experience in a busy environment.
• Strong written and verbal communication abilities.
• Knowledge of environmental regulations.

Responsibilities

• Manage digital job reports and develop project-specific files.
• Coordinate and produce technical documents and meetings.
• Respond to client and subcontractor inquiries via email.
• Assess environmental documentation and administer compliance requirements.
• Enter data into an online database and evaluate digital content against regulatory requirements.
• Conduct ad hoc regulatory research.
• Manage the job email mailbox, responding to client and subcontractor inquiries.
• Serve client sites in accordance with standard procedures.

Skills

Organized

Detail-oriented

Excellent communication skills

Proficient in data entry

Client-service experience

QA/QC

Client service

Environmental regulations

Education

Associate’s or Bachelor’s degree

Tools

Microsoft Office

Adobe Acrobat

Job description

Administrative Assistant - Entry Level (Remote)

Part‑time position – 15–20 hrs per week through November 2022, potentially increasing to 24–30 hrs per week thereafter. Remote.

Responsibilities

• Manage digital job reports, develop venture‑ and project‑specific files.
• Coordinate and produce technical documents and meetings.
• Monitor and update program client handbooks.
• Assess environmental documentation and administer compliance requirements.
• Enter data into an online database and evaluate digital content against regulatory requirements.
• Conduct ad hoc regulatory research.
• Manage the job email mailbox, responding to client and subcontractor inquiries.
• Serve client sites in accordance with standard procedures.

Qualifications

• Organized, detail‑oriented, able to work independently in a busy environment.
• Excellent communication skills (phone and e‑mail).
• Strong written and verbal communication abilities.
• Proficient in data entry and QA/QC.
• Experienced with Microsoft Office (Teams, Outlook, Word, Excel, PowerPoint).
• Familiarity with Adobe Acrobat for editing reports.
• Knowledge of environmental regulations.
• Client‑service experience.
• Associate’s or Bachelor’s degree; minimum 2 years of related experience.

Work Environment

Remote; part of a project team with daily interaction with the crew. Development and advancement opportunities are available.