Executive Administrative Assistant - Remote

Jobsultant Solutions; Rockford (IL); Remote; USD 27,552 - 41,328; Part time

Job summary

A leading remote services provider is looking for a part-time Executive Administrative Assistant to work 15-20 hours a week with potential for more. You will organize digital documents, examine compliance documents, and perform effective communication with various stakeholders. The ideal candidate is detail-oriented, self-motivated, and proficient in Microsoft Office and data entry. This remote role offers an engaging environment that requires multitasking and strong organizational abilities.

Qualifications

• 2+ years of progressively responsible business-related experience.
• Proficient in Microsoft Teams and data entry.
• Experience in client-service is valuable.

Responsibilities

• Organize digital documents and coordinate technological documentation.
• Examine environmental documents for regulatory compliance.
• Conduct research studies and monitor job email mailbox.

Skills

Organized

Detail-oriented

Self-motivated

Effective communication

Data entry

Multitasking

Education

Associate or Bachelor’s degree

Tools

Microsoft Office

Adobe Acrobat

Job description

About the job Executive Administrative Assistant - Remote

The position is part‑time, 15‑20 hours per week (starting November 2022) with potential to increase to 24‑30 hours weekly after that. This remote role involves communicating with the administrator, venture employees, and consumers via e‑mail, telephone, and Microsoft Teams.

Responsibilities/Administrative Help

Organize digital documents (e.g., create job‑specific folders) and, upon request, coordinate and produce technological documentation and user guides.

Responsibilities/Regulatory Support

Examine environmental documents and apply regulatory compliance criteria. Enter data into an online database and assess electronic material against established regulatory requirements. Conduct governing research studies, monitor the job email mailbox, and recognize client Standard Operating Procedures to provide accurate assistance to client field areas.

Needed Abilities

Organized, detail‑oriented, self‑motivated, and able to work independently in a fast‑paced environment. Skilled at multitasking, tracking task status, and communicating effectively—both verbally and in writing—to diverse audiences. Proficient in data entry and Microsoft Office (Groups, PowerPoint, Word, Excel) as well as Adobe Acrobat, including data manipulation, editing, and electronic document system maintenance.

Should‑Haves (Soft Capabilities)

Records access and QA/QC experience; client‑service knowledge.

Nice‑To‑Haves (Tough Abilities)

Understanding of environmental rules.

Degree Criteria

Associate or Bachelor’s degree with 2+ years of progressively responsible business‑related experience.

Level Preferences

Remote; collaborative interaction with the team on a daily basis, with quality assurance to ensure conformity.