Administrative Assistant - Entry Level (Remote)

Jobcertify; Los Angeles (CA); Remote; USD 27,552 - 34,440; Part time

Job summary

A remote work services company is looking for an Entry Level Administrative Assistant to provide essential support in a part-time capacity of 15-20 hours weekly, with the potential to increase afterwards. This role entails managing digital reports, maintaining regulatory documentation, and effectively communicating with team members via email and other platforms. Ideal candidates should be organized, proficient in Microsoft Office and Adobe Acrobat, and have relevant educational qualifications along with a minimum of two years of office experience.

Qualifications

• 2+ years of office-related experience in a progressively responsible role.
• Ability to handle a busy environment with multi-tasking and effective prioritization.
• Proficiency in creating, editing, and printing Excel spreadsheets.

Responsibilities

• Manage job digital reports and assist with technical documents.
• Assess environmental documentation and maintain a job email mailbox.
• Provide email support for project-related tasks.

Skills

Organized and detail-oriented

Professional communication skills

Strong data-entry skills

Education

Associates or Bachelor's degree

Tools

Microsoft Office

Adobe Acrobat

Job description

About the job

Administrative Assistant - Entry Level (Remote). The position is part time at 15-20 hrs per week by November 2022, with hours potentially increasing to 24-30 hrs per week after November 2022. This is a remote role that requires communicating with the manager, project team members, and clients via email, telephone, and Microsoft Teams.

Responsibilities

• Administrative Support: manage job digital reports (e.g., developing project- and contract-specific files) and, upon request, assist with coordinating and generating technical documents as well as discussions. Monitor and update program customer handbooks.
• Regulatory Assistance: assess environmental documentation and administer regulatory observance needs. Enter data into an online database and evaluate digital material against established regulatory requirements. Perform ad hoc regulatory research. Maintain a job email mailbox with communications from airport clients and project subcontractors. Understand the client standard operating procedures to provide appropriate support to customer sites.

Required Skills

• Organized, detail-oriented; ability to work remotely and independently; capable of handling a busy environment with multi-tasking and effective prioritization.
• Ability to monitor the status of jobs; professional communication (verbal and written) with a wide range of readers via phone and email.
• Strong data-entry skills; proficient in Microsoft Office (Word, Excel, PowerPoint); experience with Teams. Ability to create, edit, and print Excel spreadsheets and to sort and filter data in Excel; familiarity with Adobe Acrobat.
• Ability to establish and maintain systems for digital submission of specialized files and documents.

Must-Have (Hard Skills)

• Proficiency in Microsoft Office & Adobe Acrobat.
• Understanding of environmental regulations.

Nice-to-Have (Soft Skills)

• Data entry and QA/QC
• Customer service experience

Education & Experience

• Associates or Bachelor's degree and 2+ years of office-related experience in a progressively responsible role.

Workplace, Projects, & Team Interaction

• Remote work environment.
• Daily interaction with the team; overview of work environment/workspace; collaboration on projects and quality assurance to ensure compliance.

What the role will do

• Use the online database for various duties and provide email support.
• Assist with project-related tasks and regulatory compliance as needed.

Yes, there are development and advancement opportunities within the role and/or to a larger team.