Strategic Executive Assistant — Operational Excellence

Capital District Physicians Health Plan Inc; City of Rochester (NY); Hybrid; USD 41,000 - 65,000; Full time

Job summary

Capital District Physicians Health Plan Inc in New York seeks an Executive Assistant to provide high-level administrative, strategic, and operational support to senior leadership. The role manages complex calendars, coordinates communications, and acts as a trusted partner for stakeholders.

Responsibilities include preparing materials, supporting decision-making, coordinating meetings and travel, and driving process improvements while maintaining confidentiality and privacy consistent with CDPHP

Qualifications

• Five (5) years of progressive administrative or related experience.
• HSD or GED required; Bachelor's degree in related field preferred.
• Advanced proficiency in Microsoft Office and collaboration tools (Teams, SharePoint, AI Agents).
• Intermediate organizational, planning, and critical thinking skills.
• Advanced customer service, problem solving, time management and customer relations knowledge.

Responsibilities

• Manages complex calendar for senior leader(s) and coordinates executive communications.
• Prepares and edits advanced reports, presentations, and briefing materials.
• Supports leader readiness for key internal and external executive committee meetings by reviewing agendas/minutes and coordinating prep time.
• Arranges on/off-site meetings and ensures follow-through on action items.
• Drives post-meeting follow-through with owners and due dates.

Skills

Advanced communication

Stakeholder management

Confidential information handling

Leadership and mentoring

Education

High School Diploma or GED

Bachelor's degree preferred

Tools

Microsoft Teams

SharePoint

AI Agents

Job description

Capital District Physicians Health Plan Inc in New York seeks an Executive Assistant to provide high-level administrative, strategic, and operational support to senior leadership. The role manages complex calendars, coordinates communications, and acts as a trusted partner for stakeholders.

Responsibilities include preparing materials, supporting decision-making, coordinating meetings and travel, and driving process improvements while maintaining confidentiality and privacy consistent with CDPHP