Strategic Executive Assistant for Senior Leadership

Capital District Physicians Health Plan Inc; City of Utica (NY); Hybrid; USD 41,000 - 65,000; Full time

Benefits offered by this job

Remote work option

Job summary

Capital District Physicians' Health Plan Inc. is seeking an Executive Assistant to provide high-level administrative and strategic support to senior leadership in New York.

You will manage complex calendars, coordinate internal/external communications, and streamline workflows to align day-to-day activities with organizational goals. The role requires 5+ years in a related field, strong proficiency with Microsoft Office, Teams, and SharePoint, and the ability to handle confidential information

Qualifications

• Five (5) years of progressive administrative or related experience.
• HSD or GED; Bachelor's degree in a related field preferred.
• Advanced proficiency in Microsoft Office and collaboration tools (Teams, SharePoint, AI Agents).
• Intermediate organizational, planning, and critical thinking skills.
• Advanced customer service, problem solving, time management and customer relations knowledge.
• Advanced senior leader level communication and stakeholder management abilities.
• Ability to handle highly confidential information and sensitive situations.
• Leadership and mentoring capabilities.

Responsibilities

• Provides comprehensive, day-to-day executive administrative support to senior leaders and/or division.
• Anticipates needs, proactively manages priorities, and resolves issues independently.
• Oversees complex calendar management for senior leader(s), all company sponsored travel, and executive communications.
• Identifies risk, gaps and process improvements opportunities and provide recommendations.
• Supports leader readiness for key internal and external executive committee meetings by reviewing agendas and minutes, ensuring materials are complete and aligned, coordinating executive prep time, tracking decisions and action items, issuing post-meeting summaries, and partnering with administrative stakeholders as appropriate.
• Provides end-to-end coordination and administrative leadership for key internal and external executive committee meetings, including preparing and managing agendas and materials, calendaring, facilitating meeting logistics, capturing minutes, and ensuring follow-through on outcomes and deliverables.
• Prepares and edits advanced reports, presentations, and briefing materials.
• Drives post meeting follows through (owners, due dates, closure) and maintain momentum when the executive is out of office.
• Leads and/or coordinates divisional special projects, cross-functional initiatives or senior-level leader specific project.
• Partners or leads efforts in arranging on and off-site meetings, arranges for audio-visual equipment and other related resources.
• Provides executive level support to key officer as needed.
• Collaborates and trains divisional administrative staff on office procedures and protocols.
• Develops and documents administrative processes and best practices
• Acts as a trusted advisor regarding scheduling, communications, and operations
• Maintains high regard for member privacy in accordance with the corporate privacy policies and procedures.

Skills

Calendar management

Executive communication

Stakeholder management

Problem solving

Time management

Attention to detail

Discretion

Education

High school diploma or GED

Bachelor’s degree preferred

Tools

Microsoft Office

Teams

SharePoint

AI Agents

Job description

Capital District Physicians' Health Plan Inc. is seeking an Executive Assistant to provide high-level administrative and strategic support to senior leadership in New York.

You will manage complex calendars, coordinate internal/external communications, and streamline workflows to align day-to-day activities with organizational goals. The role requires 5+ years in a related field, strong proficiency with Microsoft Office, Teams, and SharePoint, and the ability to handle confidential information