Senior Executive Assistant | Strategic Admin & Ops

Boston Children’s Hospital; Boston (MA); On-site; USD 90,000 - 120,000; Full time

Job summary

Boston Children's Hospital seeks an experienced Executive Assistant to provide high-level administrative support to senior leadership, manage complex calendars, sensitive communications, and travel logistics.

The role includes budgeting support, reports, records, and coordination of meetings and events, requiring discretion, responsiveness, and the ability to prioritize competing demands in a fast-paced environment.

Qualifications

• Bachelor's degree required.
• Experience managing complex executive calendars and rapid schedule changes.
• Experience handling confidential and time-sensitive matters with discretion.
• Experience coordinating meetings, events, travel, and executive communications/materials.
• Experience maintaining records, preparing reports, working with databases and spreadsheets, and supporting budget/expense reconciliation.

Responsibilities

• Manage the Executive's calendar and prioritize competing demands.
• Coordinate meetings, travel, and preparation of materials.
• Prepare agendas, minutes, and presentations; take minutes as requested.
• Monitor budgets and reimbursements; handle contract processes as needed.
• Support confidential business and financial operations.

Skills

Executive support

Calendar management

Budget reconciliation

Meeting coordination

Discretion

Communication

Education

Bachelor's Degree

Tools

Databases

Spreadsheets

Presentations

Job description

Boston Children's Hospital seeks an experienced Executive Assistant to provide high-level administrative support to senior leadership, manage complex calendars, sensitive communications, and travel logistics.

The role includes budgeting support, reports, records, and coordination of meetings and events, requiring discretion, responsiveness, and the ability to prioritize competing demands in a fast-paced environment.