Strategic Exec Assistant to Chief Program Officer

Heartshare; New York (NY); On-site; USD 75,000 - 110,000; Full time

Benefits offered by this job

Health insurance

403(B) retirement plans with employer

Paid vacation, sick, personal days

Employee discounts

Tuition assistance

Professional development opportunities

Job summary

HeartShare seeks an Executive Assistant to the Chief Program Officer in New York. The role provides high-level administrative support, manages the CPO's calendar, coordinates meetings and travel, and prepares executive documents with discretion and professionalism.

You will support DD leadership, staff, families, and external partners, maintaining confidentiality while delivering timely, accurate information and polished communications to ensure smooth operations.)

Qualifications

• Minimum 5 years of administrative support or executive support experience.
• Strong calendar management, organization, multitasking, and prioritization skills.
• Excellent written and verbal communication, discretion, and confidentiality.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and SharePoint.

Responsibilities

• Manage the CPO's complex calendar, meetings, logistics, and prep time.
• Coordinate internal and external meetings, including agendas and materials.
• Prepare professional correspondence, reports, and executive documents.
• Screen and prioritize communications for the CPO with discretion.
• Coordinate travel arrangements and visitor logistics as needed.
• Maintain electronic and physical executive files with confidentiality.

Skills

Calendar management

Executive support

Communication

Meeting coordination

Office software

Education

High school diploma

Bachelor’s degree preferred

Tools

Microsoft Office

SharePoint

Job description

HeartShare seeks an Executive Assistant to the Chief Program Officer in New York. The role provides high-level administrative support, manages the CPO's calendar, coordinates meetings and travel, and prepares executive documents with discretion and professionalism.

You will support DD leadership, staff, families, and external partners, maintaining confidentiality while delivering timely, accurate information and polished communications to ensure smooth operations.)