Executive Assistant: Strategic Ops & Calendar Master

Lifetime Workforce Solutions, LLC; City of Rochester (NY); Hybrid; USD 41,000 - 65,000; Full time

Job summary

CDPHP is seeking an experienced Executive Assistant to provide high‑level administrative and strategic support to senior leadership. The role involves managing complex calendars, coordinating travel, and handling sensitive information with discretion to help leaders focus on strategic outcomes.

You will prepare reports, materials, and briefings, support meeting readiness for internal and external committees, and lead cross‑functional initiatives while fostering best practices in administrative

Qualifications

• Five (5) years of progressive administrative experience.
• HSD or GED required; Bachelor's degree preferred.
• Advanced proficiency in Microsoft Office and collaboration tools (Teams, SharePoint, AI Agents etc.).
• Strong organizational, planning, and critical thinking skills.

Responsibilities

• Manages complex calendars for senior leaders and coordinates company travel.
• Prepares materials, briefs, and agendas for meetings and leadership reviews.
• Drives post-meeting follow-up with owners, due dates, and action items.

Skills

Microsoft Office

Calendar management

Stakeholder management

Communication

Problem solving

Education

High School Diploma or GED

Bachelor's degree preferred

Tools

Teams

SharePoint

AI Agents

Job description

CDPHP is seeking an experienced Executive Assistant to provide high‑level administrative and strategic support to senior leadership. The role involves managing complex calendars, coordinating travel, and handling sensitive information with discretion to help leaders focus on strategic outcomes.

You will prepare reports, materials, and briefings, support meeting readiness for internal and external committees, and lead cross‑functional initiatives while fostering best practices in administrative