Strategic Executive Assistant

Capital One; Chicago (IL); On-site; USD 74,000 - 84,000; Full time

Job summary

Capital One is seeking an exceptionally bright Administrative Support Assistant III to support executives in a fast-paced, tech-savvy environment. You will manage complex schedules, handle travel arrangements, and prepare professional communications while maintaining a positive, team-oriented atmosphere.

You will partner with multiple executives, acting as gatekeeper and point of contact, ensuring efficient daily operations and contributing to the overall productivity and happiness of the team.

Qualifications

• High School Diploma, GED or equivalent certification.
• 2+ years of Administrative experience.
• 2+ years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.

Responsibilities

• Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences.
• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems.
• Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events).
• Prepare professional business communication documents including memos, letters, and emails.
• Build and maintain good business relationships with executives and administrative staff across the organizations.

Skills

Administrative experience

Microsoft Office Suite

Calendar management

Meeting & event planning

Video conferencing setup

Education

High School Diploma or GED

Associates Degree

Job description

Capital One is seeking an exceptionally bright Administrative Support Assistant III to support executives in a fast-paced, tech-savvy environment. You will manage complex schedules, handle travel arrangements, and prepare professional communications while maintaining a positive, team-oriented atmosphere.

You will partner with multiple executives, acting as gatekeeper and point of contact, ensuring efficient daily operations and contributing to the overall productivity and happiness of the team.