Strategic Executive Assistant to VP Level

Capital One; New York (NY); On-site; USD 88,000 - 101,000; Full time

Job summary

Capital One is seeking an exceptionally bright Administrative Support Assistant III to support multiple executives from Director to Managing Vice President level in a fast-paced, tech-savvy environment. You will manage calendars, coordinate travel, and help organize team events while acting as a gatekeeper and ambassador for the executives.

The role requires 2+ years of administrative experience and proficiency in Microsoft Office or Google Workspace, with preferred background including calendar

Qualifications

• High School Diploma, GED or equivalent certification.
• At least 2 years of Administrative experience.
• At least 2 years of experience in Microsoft Office Suite or Google Workspace.
• Associates Degree is preferred.
• 5+ years as an Executive/Administrative Assistant in a fast-paced environment.
• 3+ years calendar management supporting multiple executives.
• 1+ year meeting and event planning experience.
• Experience using AI tools and video conferencing platforms.

Responsibilities

• Strategic Calendar Management: Prioritizing complex scheduling with last-minute changes.
• Detailed Travel Coordination: Arrange travel and prepare expense reports.
• Active Team Support: Drive events and all-hands meetings to foster team spirit.
• Communication & Ambassadorship: Disseminate information and uphold professional relationships.
• Support executives to maintain efficient, productive operations.

Skills

Administrative experience

Communication skills

Calendar management

Team collaboration

Education

High School Diploma or GED

Associates Degree preferred

Tools

Microsoft Office Suite

Google Workspace

Video conferencing (Zoom/Skype)

AI tools (Gemini, CoPilot, Claude)

Job description

Capital One is seeking an exceptionally bright Administrative Support Assistant III to support multiple executives from Director to Managing Vice President level in a fast-paced, tech-savvy environment. You will manage calendars, coordinate travel, and help organize team events while acting as a gatekeeper and ambassador for the executives.

The role requires 2+ years of administrative experience and proficiency in Microsoft Office or Google Workspace, with preferred background including calendar